Job Summary:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.

Responsibilities:

• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Maintain Company directory and contact lists.
• Order and dispense supplies.
• Conduct searches to find needed information, using such sources as the internet.
• Operate email systems and coordinate the flow of information, internally or with other organizations.
• Prepare event materials, including flyers or invitations.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Assists with recordkeeping, filing, bookkeeping, and paperwork as required.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Outgoing, friendly attitude with the ability to make others feel welcome and comfortable.
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Detail-oriented and organized.
• Proficient in Microsoft Office Suite or related software.
• Two years of customer service experience required.
• Bilingual in English and Spanish preferred.

Education and Experience:

• High school diploma or equivalent preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Regularly required to hear and speak.
• Occasionally required to bend, kneel, crouch, climb, and reach.
• Individual must be able to occasionally lift up-to 15 pounds.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person