The Balmoral Group is a growing Engineer firm nestled in beautiful downtown Winter Park that needs an Executive Assistant. We are looking for a Team Player willing to share their Executive Secretarial expertise as well as manage an array of administrative tasks. The broad use of your skills will make you part of dynamic Firm that will provide a generous set of benefits to support the work/life balance you are seeking. This position in onsite full-time.

Responsibilities

· Provides high-level administrative support and assistance to the Company Partners and other assigned leadership staff.

· Strong skills in preparing technical documents in fast-paced environment

· Able to do superior formatting on professional and technical reports and create impactful Power Point slides for presentations. 

· Advanced level skills on Word and PowerPoint. Preferably certified by Microsoft in these areas.

· Arranges travel and accommodations for executives.

· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

· Manage Front Desk communication including phones and Guests.

· Receive and distribute incoming mail. Prepare mail and packages for shipping through FedEx, UPSW or USPS.

· Place orders as requested for company swag, shirts, name tags Client Christmas gifts, marketing events etc.

· Organize meetings, including scheduling, sending reminders, and organizing catering as needed

· Place orders as requested for company swag, shirts, Client Christmas gifts, marketing events etc.

To Be Successful you will ideally have:

· 5-10 years’ experience in progressively challenging administrative roles

· Skilled in all Microsoft products; preferably certified in both Word and Power Point

· Knowledge and experience of formatting technical documents

· Strong time management skills and attention to detail

Benefits include:

· Three weeks paid vacation

· 8 paid holidays

· Full range of benefits with the company paying 90% of your Health Care selection

· 401K with company contribution

· Paid sick days as needed

The knowledge you need, the integrity you trust TM