Position Summary

The Administrative Assistant is responsible for supporting the administrative operations of the organization.

Essential Functions

• Professionally answer multi-phone system and direct calls accordingly Serves visitors by greeting, welcoming, and directing them appropriately Provide administrative support to multiple departments
• Assist other Administrative & Executive Assistants with special projects as needed Scan, fax, mail, and copy documents and files as needed
• Assist in gathering information and reports for meetings Deliver mail and send packages as needed
• Manage expense reports, calendars, and travel
• Conduct inventory of supplies, food, and drinks for order processing
• Restock and replenish floor snacks, beverages, and office supplies on all floors
• Handle maintenance requests for various facility needs such as temperature adjustments, lights out, etc.
• Input maintenance requests into the IMPAK building maintenance ticketing system and monitor their status
• Assist with onboarding and offboarding processes for employees
• Manage the activation and deactivation of parking and building access badges
• Coordinate and schedule in-office vendor maintenance visits
• Provide on-site management during vendor maintenance visits

Knowledge, Skills, Abilities and Competencies

• Proficient in Microsoft Office Suite; Excel, Word, PowerPoint, and Outlook Ability to communicate professionally, both orally and written
• Stellar service and interpersonal skills
• Strong knowledge of multi-line phone system
• Ability to work independently and as part of a team, identifying opportunities for improvement and assuming responsibility
• Ability to work well under pressure in a fast-paced environment
• Ability to exercise sound judgment and discretion
• Ability to maintain a professional demeanor and polished professional appearance Have a positive attitude, punctual, and strive for excellence

Qualifications

• High School diploma or GED required
• 2 years of experience in a professional office preferred
• 2 years of experience answering a multi-line phone system and routing calls swiftly and accurately 2 years of experience in an administrative support role preferred
• Proven experience multi-tasking and prioritizing
• Ability to handle requests and inquiries and respond within a timely manner

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin, or any other category protected by law.