The Boulos Company is looking for an enthusiastic team player to join our continually evolving commercial real estate company. At The Boulos Company, we focus on the development and lives of our employees as much as the growth of the communities in Northern New England!

This job is the perfect opportunity for someone to build or refine administrative support and marketing skills while learning to apply them to the fast-paced world of commercial real estate. In addition to tending to front desk responsibilities, you'll work with 2-3 of our top-tier Commercial Real Estate Brokers to help them effectively market, sell, and lease commercial properties throughout Southern Maine. Additionally, you will perform daily and monthly administrative tasks to keep our office running at full speed.

This opportunity will also provide you exposure to email marketing, social media marketing, paid advertising channels, CRM management, and the use of Adobe design suite to produce world-class marketing materials for our company and the brokers you support. You'll also gain insight and experience with media production through our annual marketing publication, podcast, newsletters, and web content.

The ideal candidate is an exceptionally bright, well-organized, and self-motivated administrative & marketing professional. Critical qualities include a drive for continuous improvement, the ability to problem-solve & prioritize when given time-sensitive projects, the ability to complete tasks and projects quickly, with little guidance, and anticipate the needs of our business. The ideal candidate should also embody our Core Values: Excellence, Integrity, Respect, Collaboration, Passion, and Balance.

This position will be based in our downtown Portland office and will work from our front desk.

Ideal Start Date: ASAP

Tasks and Responsibilities:

• Provide General Front Desk & Operational Support for the Office and VP of Operations & Marketing :
• Greet clients and vendors
• Answer and forward incoming calls to the appropriate broker, and keep track of the marketing source of leads
• Receive, sort, and distribute daily mail and deliveries
• Order and manage office supplies & snacks
• Creation, closeout, management, and storage of property files
• Send out city planning board agendas weekly
• Order and ship client gifts
• Assist in sponsorship management
• Meeting coordination
• Provide Marketing & Administrative Support for 2-3 Brokers:
• Assist in creating listing agreements for leases, sales, and tenant representations
• Assist in fact-finding: Zoning info, Assessor's Data, Tax Information, Registry of Deeds, pulling together necessary intel to market our properties
• Add listings to multiple commercial real estate marketing platforms
• Create world-class marketing materials: Brochures, offering memorandums, marketing proposals, property tour booklets, and other materials as needed
• Help to process escrow deposits & releases
• Special projects as needed: Maps, traffic counts, contact lists, demographics, etc.

Marketing Projects

• Email Marketing: Designing, sending, and analyzing the results for thoughtful email marketing campaigns and newsletters
• Social Media: Posting daily to our social media platforms to help market our listings, support and engage with our clients, and deliver Boulos Company content to our audience in new and creative ways
• Marketing Materials: Designing and updating company marketing materials using Adobe InDesign
• CRM Management: Regular projects to update and improve our customer relationship management database

Ideal Skills and Qualifications:

• 2± years of administrative, marketing, real estate or general office experience
• A demonstrated focus on professional and personal improvement
• A high level of proficiency in copy-writing and editing
• Ability to exhibit extreme attention to detail in a fast-paced, high volume environment
• Excellent written, verbal, and personal skills and ability to communicate effectively with internal and external stakeholders
• “Self-starter” mentality and an ability to “connect the dots” in order to solve problems using logic and intuition
• A team player who is eager to assist brokers & clients
• Willingness to take on new challenges, responsibilities, and assignments
• The ability to prioritize
• The willingness to ask questions
• The creativity to take a little information and run with it to create a high-quality, effective piece of marketing collateral

Bonus Skills and Qualifications:

• Email marketing
• Social media management
• Adobe design suite
• Vendor management
• Familiarity and knowledge of commercial real estate fundamentals is a plus
• Proficient computer skills including Microsoft Office Suite and Adobe InDesign
• Salesforce experience a plus

Who We Are:

The Boulos Company, founded in 1975, is a commercial real estate firm dedicated to serving owners, investors, and tenants, blending Maine and New Hampshire market knowledge with a global network.

We, along with our sister company, Boulos Asset Management, offer a full array of services including leasing and sales; property, facilities, project, and investment management; valuation, appraisal, research, investment strategy, and consulting. In addition to our depth of services, our professional and experienced brokers are seasoned experts in every commercial real estate sector, from office and retail to industrial, investment, and multi-unit property.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule: 8 hour shift

Experience: Administrative Experience: 2 years (Preferred)

Work Location: In person

Job Type: Full Time

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you understand that this in a full time, in person position?
• Share a time over that last year that you worked to improve yourself in your personal or professional life.

Experience:

• Sales administration: 2 years (Preferred)

Ability to Commute:

• Portland, ME 04101 (Required)

Work Location: In person