PA/Family Assistant

Mon-Fri 10AM-6PM 3 days in person, 2 days WFH.

(Occasionally 5 days WFH or 5 days in person)

We are also willing to look at candidates who would prefer a part-time situation 3 days a week.

A dynamic family residing in a beautiful townhouse on the UES. The household is bustling with three young children under five, a dedicated live-in nanny, and a daily housekeeper.

The wife is a grounded and kind person in the wellness, and children’s health space. The husband manages his hedge fund from his home office. They are seeking an experienced and proactive Personal Assistant/Family Assistant to join their team and help manage their busy lives.

This will be their first assistant as a family and we are hoping to find a candidate who will make this job their own

Job Description:

You will play a vital role in ensuring the household runs smoothly and efficiently. You will provide comprehensive support to both the wife and husband, handling a variety of tasks that range from administrative duties to assisting with family logistics and household management.

Responsibilities:

Family Assistance:

• Coordinate the children’s schedules, including playdates, appointments, and activities.
• Liaise with the live-in nanny and housekeeper to ensure smooth household operations.
• Assist with meal planning, grocery shopping, and occasionally preparing healthy meals/snacks.
• Manage medical appointments, camp and kindergarten calendars.
• Handle errands and light shopping as needed.

Personal Assistance:

• Assist the wife with managing her online presence, including scheduling posts, coordinating with brands, and managing social media accounts.
• Occasionally organize client dinners and meetings for the husband
• Arrange travel, accommodations, and itineraries for family trips and business travel.

Household Management:

• Oversee household maintenance and repairs, liaising with service providers and contractors.
• Manage household inventories and supplies.
• Plan and coordinate family events and gatherings.

Qualifications:

• Previous experience as a Personal Assistant, Family Assistant, or in a similar role.
• Experience working in the home
• Excellent organizational and multitasking skills.
• Strong communication skills and the ability to liaise effectively with various stakeholders.
• Tech-savvy with proficiency in social media platforms and basic office software.
• Discretion and the ability to handle confidential information with care.
• Flexibility to adapt to the changing needs of a busy household.

How to Apply:

If you are an organized, proactive individual with a passion for helping a busy family thrive, we would love to hear from you. Please send your resume and a cover letter detailing your relevant experience through this post. We regret that do not have the capacity to answer unsolicited calls, emails or messages.

Application Deadline:

Applications will be reviewed on a rolling basis until the position is filled.

We are an equal opportunity employer and welcome applications from all qualified candidates.