4 Administrative Assistant – Facilities Department Jobs in Seattle, WA
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Administrative Assistant – Facilities Department
$50k-63k (estimate)
Full Time
2 Weeks Ago
The Bush School is Hiring an Administrative Assistant – Facilities Department Near Seattle, WA
The Bush School is dedicated to valuing different perspectives and backgrounds, inspiring curiosity, motivating employees to take risks, and encouraging compassion and kindness. Our employees enjoy an environment that inspires creativity while being part of a collaborative community.
Administrative Assistant - Facilities Department (Seattle, WA) Full-Time (40 hours per week) Salary/Non-ExemptYearlong Work Schedule
The Bush School, a K-12 progressive, independent school located in Seattle, WA, is in search of an individual to join our Facilities team as an Administrative Assistant. We are seeking a candidate who is able to support the school’s mission of diversity and inclusion and who has a background that demonstrates an understanding and appreciation of intercultural fluency. We are building a team in which diversity of experiences, backgrounds, and talents are valued in order to work with a diverse community of students, faculty, staff and families. We encourage those of diverse backgrounds to apply.
This position reports to the Director of Facilities and works closely with the school’s Facilities Department As a member of the Facilities Department team, this position is responsible for supporting day-to-day office needs, coordinating campus events, tracking all campus keys/access cards, assisting with school traffic needs, overseeing the school’s administration of annual parking permits and supporting the coordination of transportation needs for class and athletic events.
While other duties may be assigned, a qualified candidate will be able to execute on the key responsibilities and tasks listed below:
If you are interested in working at The Bush School, but this position does not fit your talents, please visit the employment section of our website noted above.
While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.
The Bush School is an Equal Opportunity Employer.
The Bush School does not discriminate in matters of employment, recruitment, admission or administration of any of its programs on the basis of race, color, creed, religion, sexual orientation, national or ethnic origin, disability, gender, or genetic information. In addition, The Bush School does not discriminate in matters of employment based on the basis of age or marital status.
Administrative Assistant - Facilities Department (Seattle, WA) Full-Time (40 hours per week) Salary/Non-ExemptYearlong Work Schedule
- This position is eligible for health and retirement benefits (details during hiring process).
- This position requires applicants to be, at the time of application, legally authorized to
The Bush School, a K-12 progressive, independent school located in Seattle, WA, is in search of an individual to join our Facilities team as an Administrative Assistant. We are seeking a candidate who is able to support the school’s mission of diversity and inclusion and who has a background that demonstrates an understanding and appreciation of intercultural fluency. We are building a team in which diversity of experiences, backgrounds, and talents are valued in order to work with a diverse community of students, faculty, staff and families. We encourage those of diverse backgrounds to apply.
This position reports to the Director of Facilities and works closely with the school’s Facilities Department As a member of the Facilities Department team, this position is responsible for supporting day-to-day office needs, coordinating campus events, tracking all campus keys/access cards, assisting with school traffic needs, overseeing the school’s administration of annual parking permits and supporting the coordination of transportation needs for class and athletic events.
While other duties may be assigned, a qualified candidate will be able to execute on the key responsibilities and tasks listed below:
- Provide support for Director of Facilities and Facilities Manager
- Manage all typical office duties; correspondence and communication
- Support the Events and Operations Coordinator as needed
- Manage and support the scheduling of school transportation requests
- Budget: responsible for department invoices (e.g. tracking, reconciling, filing)
- Maintain and manage office filing system and archived files
- Respond to the Facilities Department phone calls, emails, and school event requests
- Manage and oversee school parking permit process; issue school parking permits for registered drivers/vehicles
- Provide support to the school’s Transportation Program Manager, as needed
- Assign and track all building and vehicle keys, building access cards, and pin codes
- Monitor HVAC, lighting, and access controls, and Building Management System (BMS)
- Order office supplies and equipment
- Monitor and utilize computerized maintenance management system (MMS)
- Monitor incoming Maintenance and Preventative Maintenance Request Forms (PMRF’s)
- Maintain and update two-way radios inventory and programing
- Administer and document emergency drills and drill protocol
- Document, organize and file building renovation and improvement plans
- Ability to learn new systems and software, with the expertise to improve existing systems
- Other projects, as assigned by Director of Facilities
- High School Diploma or general education degree (GED) required
- Associate or bachelor’s degree in business or related field preferred
- Professional experience as an administrative assistant for two or more years is required
- Have experience working with students in a school setting - preferred
- Have completed training or advanced coursework in business or related field - preferred
- A philosophy that aligns with the school’s mission and values - please review the school’s mission and values on our website (www.bush.edu)
- Maintain a strong work ethic and attention to detail, with high standards of professionalism, organization, punctuality, confidentiality
- Demonstrate resourcefulness and sound judgment in decision-making
- Maintain a willingness to assume additional responsibilities, as required
- A commitment to completing work in a timely and thorough manner while being conscientious about assignments and deadlines
- Exceptional attention to detail applied to all tasks and projects
- Outstanding communication skills, both verbally and in writing, that demonstrate clarity, professionalism and a wiliness to work together
- Enthusiasm for working with faculty, staff and the larger school community
- Ability to prioritize duties with limited supervision
- Effective collaboration skills and problem solving skills in working with the Facilities Department team, faculty, staff and vendors
- Be highly proficient with Microsoft Office 365, Google Apps and Windows and Mac OS, as well as an interest in learning new software
- Have a current Adult and Children CPR, First Aid and AED Certification (or receive one soon after hire date).
- Meet the school’s standards when completing two separate background screenings.
- Compensation Range (Hourly Rate of Pay): $68,902 (based on experience)
- The school offers a generous and comprehensive benefits package to benefits-eligible employees, which includes:
- Employer-paid medical insurance for eligible employees (includes an employee paid buy-up plan option)
- Employer-paid dental and vision insurance for eligible employees
- Health Savings Account with employer contribution for eligible employees
- Medical, dental and vision insurance for dependents of eligible employees (employee paid)
- Flexible Spending Accounts (medical and dependent care) available to eligible employees (employee paid)
- Employer-paid Short-Term and Long-Term Disability Insurance for eligible employees
- Employer-paid Life Insurance for eligible employees
- Optional Voluntary Life Insurance available to eligible employees (employee paid)
- Optional Voluntary Accident Insurance available to eligible employees (employee paid)
- Optional Voluntary Critical Illness Insurance available to eligible employees (employee paid)
- Retirement Plan available to eligible employees - the Retirement Plan includes generous employer contributions that align with specific years of service
- Employee Assistance Program for eligible employees and their dependents
- School lunch discounts, with free employee lunch on Wednesdays
- Free parking at Seattle, WA campus
- Use of school fitness center
- Paid Time Off (sick leave, vacation leave and personal days)
- Professional Development opportunities
If you are interested in working at The Bush School, but this position does not fit your talents, please visit the employment section of our website noted above.
While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.
The Bush School is an Equal Opportunity Employer.
The Bush School does not discriminate in matters of employment, recruitment, admission or administration of any of its programs on the basis of race, color, creed, religion, sexual orientation, national or ethnic origin, disability, gender, or genetic information. In addition, The Bush School does not discriminate in matters of employment based on the basis of age or marital status.
Job Summary
JOB TYPE
Full Time
SALARY
$50k-63k (estimate)
POST DATE
06/09/2024
EXPIRATION DATE
07/07/2024
WEBSITE
bush.edu
HEADQUARTERS
SEATTLE, WA
SIZE
50 - 100
FOUNDED
1924
TYPE
Private
CEO
JANE BUSH
REVENUE
$10M - $50M
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The job skills required for Administrative Assistant – Facilities Department include Scheduling, Microsoft Office, Attention to Detail, Problem Solving, Communication Skills, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant – Facilities Department. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant – Facilities Department. Select any job title you are interested in and start to search job requirements.
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