Bilingual Administrative Assistant

Fast-paced, growing law firm with multiple locations is looking to expand and add a Spanish/English bilingual legal assistant to its firm. Some areas of practice include criminal law, civil litigation, domestic law, personal injury law, and wills and estates. A valid driver's license and good driving record is required. Company dress code requires business casual/professional attire.

Responsibilities:

• Staff multiple phone lines, take messages and redirect calls when appropriate; use texting, billing, and case management software where appropriate
• Provide administrative support to multiple lawyers and paralegals
• Handle extensive client contact via phone, email, text, and in-person in English and Spanish
• Conduct initial screenings of clients and facilitate electronic intakes
• Open, maintain, and close client files electronically
• Execute and follow-up on client billing and accounts and meticulous documentation of communications
• Prepare and manage multiple calendars and agendas, provide timely reminders to attorneys and staff, and ensure deadlines are met
• Work effectively with a diverse group of clients
• Take files to clerks and courthouses and other errands as needed

Qualifications:

• Must be fluent in Spanish and English
• Excellent written and verbal communication skills in both Spanish and English
• Ability to work quickly and accurately under pressure
• Highly organized with ability to juggle multiple deadlines in a fast-paced environment
• Strong project management and organizational skills, focused attention on detail, completed follow-up on tasks, and the ability to work independently on projects with minimal supervision
• Proficient technology skills, including, but not limited to, Microsoft Word, Dropbox, Google Calendar, and Apple iOS preferred. Technology literacy and willingness to learn new practice technologies and software is required.
• Ability to manage confidential information and sensitive situations with tact and discretion
• Solid understanding of, and demonstrated ability to comply with, confidentiality requirements
• A valid driver’s license and a good driving record as use of firm’s vehicles required

Job Types: Full-time, Part-time

Pay: From $14.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• Paid sick time
• Paid time off

Schedule:

• Day shift
• No nights
• No weekends

Travel requirement:

• No travel

Education:

• High school or equivalent (Required)

Language:

• Spanish (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person