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Brown Memorial Park Avenue Presbyterian Church
Baltimore, MD | Full Time
$46k-58k (estimate)
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Strategic Wellness Advocates
Baltimore, MD | Full Time | Contractor
$46k-58k (estimate)
5 Months Ago
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Administrative Assistant
$47k-59k (estimate)
Part Time | Social & Legal Services
2 Days Ago
The Centers is Hiring an Administrative Assistant Near Baltimore, MD
OverviewCENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The CENTERS team is innovative, entrepreneurial, trail-blazing, and ambitious for both CENTERS and our clients. Today, CENTERS provides management services for 14 clients.
ResponsibilitiesJob SummaryThe Administrative Assistant facilitates the efficient operation of the department by performing a variety of clerical and administrative tasks.
This position will work on-site at Goucher College, one of the nation's most progressive, innovative institutions of higher learning focused on liberal arts education. Located in Baltimore, Maryland, Goucher is a beautiful tight knit campus community set inside a major metropolitan area.
Essential Functions
ResponsibilitiesJob SummaryThe Administrative Assistant facilitates the efficient operation of the department by performing a variety of clerical and administrative tasks.
This position will work on-site at Goucher College, one of the nation's most progressive, innovative institutions of higher learning focused on liberal arts education. Located in Baltimore, Maryland, Goucher is a beautiful tight knit campus community set inside a major metropolitan area.
Essential Functions
- Answers and transfers phone calls
- Manage event email inbox and voicemail
- Qualify leads and forward to sales team for follow up
- Use scheduling software to create, confirm, and update event reservations and generate reports
- Responsible for requisitions; submit supplier invoices, initiate internal transfers, and customer collections
- Track accounts receivable and deadlines for contracted clients
- Helps create and publish part-time staff schedules
- Draft client agreements, quotes, and invoices from templates and ensures all are signed as required
- Responds to and resolves administrative inquiries and questions
- Maintains office supplies and coordinates maintenance of office equipment
- Respond to all communications within two business days
- Create and distribute monthly post-event survey to clients
- Administer ticketing software
- Reconcile client payments with Controllers Office
- High school diploma or equivalent required
- At least 3 years of office experience or related experience
- Experience working with a range of personalities, cultures and socio-economic statuses
- Demonstrated experience in customer service
- Demonstrated experience with a variety of computer applications and software:
- Proficiency with EMS, Workday and ticketing software preferred
- Fiscal integrity
- Emotional maturity, able to deescalate situations and understands when to elevate issues
- Ability to speak and write in English
- Ability to make diverse customers feel welcome and valued
- Ability to work as part of a professional team that collaborates effectively with colleagues
- Office environment
- Non-smoking environment
- Moderate noise
- Set, in-person work hours
- Sitting at desk or table for at least 90% of the work day
- Consistently operates a computer and office equipment
- Must be able to discuss, converse with, and exchange accurate information with clients, staff, stakeholders, etc.
Job Summary
JOB TYPE
Part Time
INDUSTRY
Social & Legal Services
SALARY
$47k-59k (estimate)
POST DATE
06/27/2024
EXPIRATION DATE
07/25/2024
WEBSITE
thecenters.us
HEADQUARTERS
OCALA, FL
SIZE
200 - 500
FOUNDED
1972
TYPE
Private
CEO
NAVARRO WAYNE STUDIVANT
REVENUE
$10M - $50M
INDUSTRY
Social & Legal Services
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