51 Office Manager Jobs in Jersey, NJ
The Citco Group Limited is Hiring an Office Manager Near Jersey, NJ
For more information about Citco, please visit www.citco.com
About The Team & Business LineWe’re a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don’t stop there: we also build these same bonds among our own teams, too. Here, we’ve created a community where colleagues support one another and different departments help others succeed. And here, we’ve cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are—and it shines through in everything we do, every day.
Your RoleThe Office Manager plays a key role in supporting the staff and senior management needs and concerns as well as maintaining the facility. They are responsible for maintaining an organized workable environment and developing business relationship with the building managers and outside sales vendors. The Office Manager must communicate effectively and diligently with senior management as well as reporting concerns to building engineers. The Office Manager must develop and implement a cohesive and effective working environment and set business standards in place.
- You will support office buildings of 330 employees, two NJ office locations..
- Maintain the schedule and physical appearance of the office
- Manage the office billing, collaborating with Finance department
- Maintain updated floor plan, reconfigurations and internal moves
- Coordinate fire drills and practice facility policy and procedures
- Coordinate office maintenance/repairs/electrician walkthroughs
- Order supplies and purchase office equipment
- Actively participate in managing Social Committee events to help foster a relaxed, fun and charitable culture
- Establish business relationships with outside vendors
- Demonstrate flexibility at all times in using personal judgment and adaptability-approaching work related concerns
- Maintain a positive outlook with employees and visitors
- Ensure new employees are setup with building ID cards and work with HR to on-board employees
- Report to Managing Director costs for maintenance issues and cost comparison for vendor usage
- Head the local Business Continuity team including updating procedures, drafting and sending email updates, participate in regional calls and ensure hotline is updated in cases of inclement weather
- Assist in coordination of office Wellness program including implementing new initiatives
- Effectively collaborate with Admin group to ensure all aspects of office administration is handled, including providing backup support for reception
- Manage office support staff
- You have 2-5 years of experience, preferably in comparable office size.
- Excellent written, verbal and interpersonal communication skills
- Ability to be flexible and multi-task and prioritize effectively with shifting priorities and timeframes
- Proven judgement and decision making skills
- Demonstrated ability to maintain professional standards
- Great sense of responsiveness to the needs of the business
- Ability to work independently
- You bring a high level of energy, creativity and independent thinking.
- Team player with the ability to gain the confidence and cooperation of peers
- Proficient in Microsoft Office, use of inter- and intranet, teleconferencing, WebEx technology, etc.
- Key Competencies:
- Technical knowledge and commercial acumen
- Quality and risk control
- Client service
- Teamwork
Our BenefitsYour well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
Citco is an Equal Opportunity Employer. It is our policy to make all employment and personnel decisions without discriminating on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
#INDCIT
Job Summary
Full Time
$87k-115k (estimate)
06/19/2024
07/17/2024
The job skills required for Office Manager include Customer Service, Microsoft Office, Billing, Initiative, Communicates Effectively, Teamwork, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
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