Description

The Assistant Controller is a management position responsible for guiding and directing the Club's financial operations. This role ensures compliance with Generally Accepted Accounting Principles (GAAP) and familiarity with the Uniform System of Financial Reporting for Clubs (USFRC). Reporting directly to the Controller and General Manager, the Assistant Controller works with Department Managers to monitor departmental budgets and finances. The Assistant Controller of The Country Club of Jackson shares accountability and direction of fiscal operations of the Club that include but are not limited to financial reporting, auditing functions, compliance for financial, treasury management recordkeeping, financial policies and procedures, and adherence to GAAP and legal requirements.

KEY PRIORITIES FOR SUCCESSFUL CANDIDATE:
FINANCIAL MANAGEMENT AND OVERSIGHT

• Collaborate with the General Manager, Controller, and Department Managers to develop and manage operating budgets and capital/reserve budgets.
• Assist the Controller in reviewing all accounting activities, including accounts payable, accounts receivable, general ledger, trial balance, journal entries, 
• Responsible for payroll and bank reconciliations.
• Assist with timely and accurately prepared monthly financial statements and reporting packages, including detailed department analysis and budget variance explanations.
• Assist the General Manager and Controller in negotiating, administering, and maintaining the Association’s insurance policies.
• Ensure compliance and filings with all federal, state, and local taxing authorities.
• Help maintain long-term capital project schedules, files, and budgets.
• Provide financial insights for long-range planning and guidance to improve results.
• Monitor and reconcile financial activities of unique projects and prepare necessary reports.
• Assist the Controller in reporting to the Finance Committee monthly and assist the Treasurer in preparing a report for the Annual Membership Meeting and monthly Board meetings.
• Attend meetings deemed appropriate by the General Manager and Controller.

ACCOUNTING AND COMPLIANCE

• Coordinate with external auditors for annual audits.
• Oversee departmental monthly inventories.
• Maintain knowledge of Club trends in economic processes and procedures.
• Recommend enhancements to processes and financial policies.
• Help develop an Accounting Department procedure manual.
• Reconcile all bank account statements for month-to-month accuracy of bank activity that serves as part of the internal audit function.
• Assist in overseeing and compliance with record retention policies.

MEMBER AND VENDOR RELATIONS

• Assist the Controller in overseeing member billing and collections. 
• Review and recommend vendor and utility services, provisions, and contracts.
• Help develop and maintain quality control and operational procedures for staff and department operations.
• Help manage and develop accounting staff for timely and accurate payment applications, statement production, receivable payments, member inquiries, and report writing.
• Enter all new members in Club Essential.

TECHNOLOGY

• Assist with maintaining the Club’s website and other applications as needed.

CANDIDATE QUALIFICATIONS

• Five to seven years of professional accounting experience, preferably in a private club or association setting.
• Effective responsiveness in verbal and written communication skills.
• Strong experience with Word, Excel, and POS. Experience in Club Essential is a plus.
• Demonstrated leadership ability for staff management and planning for staff development.
• Ability to strategize short- and long-term planning to achieve the Club’s financial goals.
• Exhibit a positive attitude with members, management, and staff.
• Demonstrate continued departmental improvement initiatives.
• Support Club policies and procedures and be open to contributing to new or improved methods of operation.
• Possess organizational skills to support efficient production.
• Maintain affiliations in appropriate professional associations to remain current in the profession.
• Participation in appropriate industry educational seminars and workshops/conferences to increase knowledge. of trends, best practices, and IT applications for Club and financial operations, enhance skills overall, and establish networking contacts.

Requirements

EDUCATIONAL AND CERTIFICATION QUALIFICATIONS

• Bachelor’s degree in finance and/or accounting is required.
• CPA accreditation is a plus but not required.

SALARY AND BENEFITS
Salary is open and commensurate with qualifications and experience. The club offers an excellent bonus and benefits package, including association membership.