240 Executive Assistant Jobs in Orlando, FL
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The Deamer Group is Hiring an Executive Assistant Near Orlando, FL
Who They AreThe Clean Slate Initiative (CSI), established in 2019, aims to reform policies regarding record clearance, recognizing that one in three Americans faces limitations due to past records. CSI envisions a society where everyone has equal opportunities regardless of their past, advocating for fair employment, housing, family, and community involvement. They've successfully influenced policy changes in several states, benefiting over two million individuals, with a goal to clear records for 4.4 million people, including nearly one million Black individuals, by 2025. With a focus on collaboration and learning, CSI emphasizes the involvement of those directly impacted by the legal system, with 80% of the staff being impacted individuals and 56% being people of color. The organization is seeking an Executive Assistant dedicated to supporting the administrative needs of both the VP, Marketing and the VP, Programs while also contributing to project management and relationship support for the executive team, requiring a strong commitment to CSI's mission and experience in C-level support and project management.
What They Are Looking ForAs an Executive Assistant at Clean Slate Initiative, you’ll report to the Executive Assistant to the CEO and provide administrative support to the VP, Marketing & VP, Programs. You’ll be an integral part of ensuring the teams stay on task, manage calendars and emails, and coordinate information in the organization’s project management systems. A highly organized, collaborative, fast-paced, and positive thinker will thrive in this environment!
Responsibilities & Day-to-Day Expectations
- Serve as primary contact and support person for the VP, Marketing and the VP, Programs including:
- Calendar management, correspondence, conducting research, managing travel itineraries, maintaining files, and event management.
- Collaborating across the organization with team members as needed.
- Utilizing project management system, Asana to input and track tasks and initiatives.
- Utilizing Salesforce for managing contacts, campaigns support and events tracking.
- Responsible for minutes taking notes, compiling, and distributing from meetings when needed and managing file sharing platforms.
- Maintain and update official documents, calendars, project management software, and CRM.
- Schedule and manage travel and logistics for in-person and virtual meetings.
- Schedule and manage Google calendar invites, support meetings with internal and external stakeholders, prepare meeting materials, and follow up with participants.
- Organize, prioritize, and handle emails, phone calls, and incoming mail and determine the level of priority and follow-up.
- Collaborate and build relationships internally and externally, including communicating effectively with people at all levels of the organization.
- Prepare and submit expense reports.
- Support the adoption and integration of operational systems across the team.
- Project manage key initiatives as identified by the VP, Programs and the VP, Marketing.
- Provides event support for the VP’s speaking engagements, conference participation, etc.
- May serve as backup support for the CEO when the Executive Assistant to the CEO is unavailable or on leave.
- 4 years of proven administrative experience supporting a senior-level executive.
- Demonstrated attention to detail and accuracy, travel and calendar management, event planning and logistics, and handling phone calls.
- Excellent written and oral communications skills.
- Demonstrated ability to show discretion, utilize critical thinking skills, and have a sense of teamwork and community.
- Ability to travel approximately 20-25% of time.
- Experience in a nonprofit or mission-driven organization
- Experience working with national organizations and funders
- Personally impacted by the criminal justice system or knowledge of the criminal justice space
- Robust benefits: 100% employer paid medical, dental, vision, and 4% matching contributions with a 2% employer paid contribution for 401k retirement!
- Opportunity to work with a,dynamic, and positive team focused on a critical mission.
The Deamer Group is an equal opportunity employer with a goal of recruiting a diverse workforce to meet the hiring needs of our clients.
Job Summary
Full Time
$72k-93k (estimate)
05/26/2024
09/04/2024
inkbuttermedia.com
Smyrna, GA
<25
Related Companies
The job skills required for Executive Assistant include Administrative Support, Initiative, Attention to Detail, Logistics, Project Management, Collaboration, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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