1 Parish and School Business Manager Job in Dixon, IL
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Parish and School Business Manager
$68k-91k (estimate)
Full Time
1 Week Ago
The Diocese Of Rockford is Hiring a Parish and School Business Manager Near Dixon, IL
Business Manager
Position PurposeThe Parish Business Manager assists the Pastor with the stewardship of the physical, financial, and personnel resources of the parish, in accordance with diocesan policies and guidelines.
Bookkeeping
Position PurposeThe Parish Business Manager assists the Pastor with the stewardship of the physical, financial, and personnel resources of the parish, in accordance with diocesan policies and guidelines.
Bookkeeping
- Process and pay invoices and file paid invoice copies.
- Post all accounting data into QuickBooks program.
- Reconcile bank accounts.
- Prepare and submit data to diocesan accounting department for parish financial reports.
- Reconcile diocesan financial reports with parish QuickBooks program.
- Serve as resource person for Parish Finance Council. Prepare reports for quarterly meetings. Assist Pastor and Finance Council in the preparation of the annual budget.
- Bill school families for tuition and fees in online FACTS portal.
- Process school family cash payments in online FACTS portal.
- Enter school tuition and fees FACTS payments into QuickBooks.
- Serve as liaison with diocesan offices.
- Communicate donation information with parish secretary for posting in church bulletin.
- Share school financial information with school Principal and Pastor.
- Reconcile Mass Intention Journal with checking account annually, forwarding overage to diocesan office.
- Produce and distribute annual donation statements for all parishioners giving over $500.00.
- Collect W-9 forms and certificates of liability insurance from vendors.
- Distribute school and parish employee timesheets; gather timesheets for processing.
- Process payroll.
- Input payroll into QuickBooks.
- File payroll paperwork.
- Scan and email payroll figures to the diocesan accounting department.
- Make administration aware of employee overtime.
- Distribute paychecks and/or paycheck stubs.
- Maintain employees’ employment files.
- Process new employee paperwork and employee termination paperwork.
- Generate contracts for salaried staff and process accordingly.
- Send paperwork to the appropriate diocesan departments.
- Process end of calendar year accounting paperwork and submit to proper entities (i.e., federal government, state government, diocesan accounting department).
- Tabulate employee vacation days, sick days, personal days, and paid personal time hours.
- Process criminal background checks for employees and volunteers.
- Communicate changes in employee handbook and diocesan policies to parish and school staff.
- Make purchases for parish office and Parish Buildings & Grounds Commission.
- Tabulate automatic giving donations in QuickBooks.
- Work with volunteer money counters in totaling weekly collections.
- Process and take deposits for church and school to the bank.
- Code deposits in QuickBooks accordingly.
- File deposit paperwork and receipts in appropriate files.
- Post and oversee volunteer posting of all envelope receipts and donations to the Parish Data System (PDS).
- Process donor acknowledgement letters for qualified charitable distribution donations.
- Reconcile school deposits with school administration’s spreadsheet immediately after the deposit is made.
- Work with school staff in Guardian Angel appeal mailing, donation tracking, public digital donor acknowledgement, and donor acknowledgement mailing.
- Collect votive candle monies with parish Secretary.
- Seek, submit, and maintain information for Walmart school grant.
- Prepare for diocesan audits; implement post-audit procedure changes.
- Assist Principal in ISBE audit preparation.
- Destroy old files according to the diocesan document retention schedule.
- Attend semi-annual Business Managers’ meetings.
- Clean (dust, sweep, mop) office space and restroom as needed.
- Minimum of Associate degree in Business, related discipline, or equivalent experience.
- Strong knowledge of QuickBooks and Microsoft Office applications.
- Basic knowledge of accounting practices.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Ability to work in a team environment and have a service mindset when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be trusted with highly confidential information.
- Strong drive to achieve results.
Job Summary
JOB TYPE
Full Time
SALARY
$68k-91k (estimate)
POST DATE
06/22/2024
EXPIRATION DATE
07/18/2024
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