This role is supporting a leader in NJ; max salary is 70k. Role can be remote FT.

Applicants with Executive Assistant Experience a MUST!

Are you passionate about helping others be successful and can hold them accountable?

Do you possess a strong dedication to accuracy, completeness, and efficiency in your work?

Are you comfortable working in a fast and ever-changing environment?

Please check out this role! We want to meet you!

We are seeking a highly organized and proactive Executive Assistant to support the founder and CEO or our growing insurance brokerage firm, The Fidella Agency. The right candidate will manage a broad range of tasks that in turn will revolutionize the effectiveness of our CEO. The tasks include managing the CEO’s email inbox, which typically receives over 200 emails per day. With this, the EA will act as a gatekeeper, ensuring efficient workflow, timely responses, and effective coordination between the CEO and internal teams, as well as external stakeholders.
You are the right fit if you have....

• Commitment to excellence – perform duties at the highest level possible on a consistent basis
• Excellent communicator – be able to interact with people of all levels in a confident and professional manner whether in person, by phone, email or over text
• Demonstrate ability, temperament, and trustworthiness to work with very sensitive information
• Demonstrate professional urgency for important projects and tasks
• Show excellent organizational skills with an ability to think proactively and prioritize work
• Service focus – dedicated to exceeding expectations with an aim to please and be thoughtful
• and courteous in your communications and relationships
• Ability to think outside of the box with a sense of urgency
• A strong business sense – can decipher priorities of what matters most and make sound
• judgment calls in my absence or without asking every time
• Extremely organized with a clear attention to detail: “measure twice, cut once”
• Willingness to do whatever it takes

Each day you will be doing a variety of the below....1. Email Management: Manage the CEO's inbox, filter, categorize, and prioritize emails, respond to routine queries, and ensure important messages are promptly brought to the CEO's attention. Handle all incoming emails and phone calls, sorting and filing emails into proper email folders Keep me updated of important client events or updates by keeping communication with. Use discretion, confidentiality, and good judgment to handle important information.
2. Accountability: Check in with CEO morning and evening about top priorities for the day and progress you’ve made, what’s still pending and what’s new that popped up Filter everything and aim to handle and solve 99% of issues and questions before sending it to CEO. Find out what’s bothering CEO or what’s not progressing, find WHOs or become the WHO to solve.
3. Communication Management: Serve as a liaison between the CEO and other staff, as well as external stakeholders. Facilitate smooth and efficient communication.
4. Legal Document Review: Conduct initial reviews of legal agreements, flagging any areas of concern or potential issues, and organizing them for further review by the CEO or legal team.
5. AI Utilization: Leverage AI technologies to streamline administrative processes and enhance productivity, where applicable.
6. Calendar Management: Oversee the CEO's calendar, schedule appointments, organize meetings, and ensure the CEO's time is efficiently utilized. Manage and protect my schedule, focusing on goals and Unique Ability activities. Proactively reach out to get appointments that help me reach goals we’ve discussed Schedule and confirm all personal and business appts. Utilize the Entrepreneurial Time System (from Strategic Coach) for my weekly calendar and review my “ideal week” planner often. Bucket time accordingly to allow for mindset of CEO to be focused in right space.
7. Travel Coordination: Arrange all aspects of business travel, including flight bookings, accommodations, local transportation, and itinerary planning.
8. Research: Conduct research on various topics as requested, providing comprehensive summaries to inform the CEO's decision‐making.
9. Project Management: Coordinate and oversee projects, ensuring they stay on track, within budget, and meet quality expectations.
10. General Administrative Duties: Perform other administrative tasks as needed, including but not limited to preparing reports, handling confidential information, and assisting with personal tasks based on the CEO's needs.
The Executive Assistant will be expected to handle these responsibilities with a high degree of professionalism, discretion, and adaptability, reflecting the dynamic nature of the role and the fast-paced environment of our organization.
In return, the Fidella Agency will provide you…
A comprehensive compensation and benefits/paid time off package.
Involvement in high stakes meetings and decisions.
Variety of experiences with different challenges to learn new things and develop more career skills- busy and exciting with so many different puzzles to solve
The opportunity to work for a growing organization where the sky is the limit!
IS THIS YOU??? Please apply!