110 Office Manager Jobs in Virginia, VA
The GBS Group is Hiring an Office Manager Near Virginia, VA
- Answer the telephone, review and forward general mailbox voicemails and forward calls as needed. Setup call forwarding to the Philadelphia Office Manager with Virginia Beach front desk is vacant.
- Greet and sign in visitors to include badging and escorts throughout the building as needed.
- Receive small packages, mail, and deliveries.
- Greet employees with a positive and welcoming attitude by name. Monitor coming and going of employees to include reminding all employees to swipe their fob each time they enter.
- Perform general office duties to include ordering supplies, maintaining office equipment, scheduling service calls, coordinating office maintenance with landlord and/or service companies.
- Provide oversite of office cleaning service company to ensure our contracted services for cleaning are being provided pointing out additional special cleaning items; maintain general cleanliness of break rooms, kitchen and appliances (microwave and refrigerator).
- Maintain adequate supply of water service, coffee, tea, and canned beverages for employees to include supplies for meals.
- Run office errands as needed.
- Provide Executive Assistant support to Executive Management team as requested to include monitoring calendars, booking conference rooms, small projects, special supplies, etc.
- Coordinate catering and company events/meetings/parties with support from the HR Admin.
- Monitor and maintain GBS swag and logo wear to include shirts, sweaters, sweatshirts, hard hats, coveralls, and other safety gear. Provide shirts and other logo wear to new hires or replenish for existing employees as required with approval.
- Provide clerical support to other departments as needed/requested as time allows to include filing, remittance advices, printing of POs, Amex receipts, etc.
- Coordinate with the HR Team and Hiring Manager to prepare for incoming new hires to include cubicle name plates, new hire swag, organized and prepared desk or cubicle area if needed, etc.
- Provide support and assistance to the Facility Security Officer on general security functions and taskings as requested and when needed.
- Create employee badges and designate office key fobs for site access.
- Submit base and vessel specific access forms and requirements within a timely manner.
- Conduct foreign travel briefs for all international traveling employees and report as needed in the Defense Information System for Security (DISS) and security records.
- Maintain accurate records in conjunction with the FSO’s standards and procedures.
- At least 3 years of experience with MS Word, Excel, and calendar applications.
- Superb customer service, attention to detail, and organizational skills.
- Proven ability to work in a fast-paced environment and handle multiple tasks simultaneously.
- Must have reliable transportation.
- Superior phone manners and ability to handle sensitive matters with tact.
- Ability to handle sensitive personnel data with confidence and work under pressure
- Demonstration of leadership attributes to address executive’s needs, the surrounding work environment, and customer and office staff requests
- Exceptional interpersonal skills and ability to work well across all levels of leadership and staff as well as with external customers, vendors, and office visitors.
Job Summary
Full Time
Business Services
$71k-93k (estimate)
05/09/2024
07/08/2024
thegbsgroup.us
VIRGINIA BEACH, VA
100 - 200
2007
Private
ROBERT GOLDEN
$10M - $50M
Business Services
Related Companies
The job skills required for Office Manager include Customer Service, Scheduling, Leadership, Attention to Detail, Catering, Consulting, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
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