Company Description

The Gilbertsen Group is searching for an Executive Assistant for a high-profile celebrity marketing agency based full-time in Miami, Florida, reporting to the firm's Chief Executive Officer. This firm is world-famous, with high-level business partners and brand connections such as Hollywood celebrities, Movie Stars, Speakers, Authors, Professional Athletes, and Prominent US brands.

You must be ready for hyper-growth and fast-paced culture focused on being the best, bringing the best, and not accepting the average. This is NOT for most Executive Admins, who don't work well in the top 1% of teams and can't move fast in an entrepreneurial environment. This won't be for you!

Role Description

This is a full-time, on-site role as an executive assistant to the CEO in Miami, Florida. The Executive Assistant will be responsible for providing administrative support to the CEO, including managing expense reports, travel itineraries, personal and office logistics coordination, event coordination, high-profile events with A-list celebrities, office management opening and predicting the needs of the business, and fast-paced with extreme ownership and executive support.

Standard Working hours are Monday- Friday 8:00am-5:00pm EST; with the occasional overtime for filiming, production, and events.

Qualifications

• Experience in executive administrative assistance and support
• Comfortable supporting fast-paced environments and Executives in hyper-growth
• Proficiency in managing expense reports
• Strong diary management skills
• Ability to provide administrative assistance to the CEO.
• G-Suite and expense management
• Ability to triage the most critical items for the CEO
• Excellent written and oral communication skills