Job Title: Administrative Assistant

Location: Reston, VA

Type of Role: Contract

POSITION OVERVIEW:

The Global Edge is a global staffing firm connecting projects worldwide with the industry’s most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, IT, and more. With offices strategically located worldwide, the Global Edge is known for the highest level of delivery for our clients and contractors.

Our relationships are built on trust, top quality recruitment, and service excellence. We have an unwavering commitment to integrity and a strong global team in place that allows us to continue our mission to redefine excellence within recruitment.

Our team is looking foran Administrative Assistant in the EPC industry.

RESPONSIBILITIES AND ESSENTIAL DUTIES:

• May receive and screens phone calls and visitors and direct them to the appropriate parties. Completes business independently as appropriate. Ensures coverage in absence by working with supervisor.
• Composes and distributes complex correspondence using the company’s standard word processing systems or other software applications. Word processing and editing of complex transactional documents. Often researches information and compiles summary reports. Reviews accuracy and format of outgoing documents which require managers approval.
• Keeps abreast of key issues, commitments, and priorities of managers.
• Coordinates requests from clients, managers, and in-house staff. Determines action on important or emergency matters or knows whom to contact in absence of managers.
• Coordinates complex travel arrangements, including details of business plans. Prepares itineraries and expense reports. Initiates and requests visas and other international documents.
• Coordinates meetings, arranging facilities, equipment, and catering. May prepare and distribute notices, agendas, information packets, and minutes. Assist with scheduling meetings (virtual and in person).
• Independently maintains calendar for responsible managers.
• Develops and guides the implementation of office procedures and of filing and record-keeping systems.
• Facilitation and assembly of management presentations may be required at various times.
• Performs other assignments as assigned using applicable automation systems/software. These assignments may include preparation and control of budget and job-hour reports; coordination of special programs for the organization; administration of financial matters of a highly sensitive and confidential nature; and space planning and move coordination / automation coordination.

QUALIFICATIONS (EDUCATION, EXPERIENCE ANDSKILLS):

Education and Certifications:

• Holds a current Certified Administrative Professional (CAP) or Certified Administrative Professional and Organizational Management (CAP-OM) certification.

Experience:

• Must have a minimum of 5 years office administrative/secretarial experience
• Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
• Demonstrated knowledge of filing systems and common office procedures.
• Strong organizational skills and the ability to prioritize administrative deliverables
• Experience with budget activities may be required.
• Proficient in the use of Microsoft Office applications

The Global Edge Consultants, LLC is an Equal Opportunity Employer. The Global Edge Consultants, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Types: Full-time, Contract

Pay: $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends
• Overtime

Ability to commute/relocate:

• Reston, VA 20190: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Office Administration: 5 years (Required)

Work Location: Hybrid remote in Reston, VA 20190