Come join our Goddard Systems, LLC (GSL) corporate team! We are a great place to work and offer many employee-friendly perks and benefits. GSL is the manager of the Goddard School franchise system that supports over 600 schools which delivers a high-quality, play-based learning program to families all over the United States. Our successful franchise business model supports franchisees through partnerships with teams of seasoned professionals who draw over 30 years of business, marketing, IT, franchise, finance, and education experience. Because of this, The Goddard School has grown into an institution that parents and families trust, reaching more than 80,000 students in 38 states – and growing.

Position Summary

The Executive Admin (EA) will provide direct support to the Chief Development Officer and VP of Franchise Sales, as well as assisting the Franchise Development departments. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CDO and VP for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). The successful Executive Admin will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and projects quickly and react with appropriate urgency to situations that require quick turnaround. 

Responsibilities

• Provide excellent executive administrative support
• Operate as the point of contact between the CDO, VP, and internal/external stakeholders (i.e. employees, franchisees, etc.)
• Assist in preparation and distribution of board review materials
• Track and document Preliminary Agreements, Financial Pre-Approvals and Site Registrations for Real Estate.
• Track and document, as and where required, all relevant information related to contacts, leads, and ANO’s
• Routinely approve administrative request (i.e. purchase orders, invoices)
• Responsible for handling confidential and time sensitive information
• Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule)
• Manage travel arrangements
• Support clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.)
• Assist with preparing documents and PowerPoints for executive level meetings, including board meetings
• Create and run reports from CRM system and create ad-hoc reports
• Support daily email by reviewing, filtering, and prioritizing,
• Prepare meeting agendas, presentation materials, minutes, and follow-up on action items
• Timely preparation of expense reports
• Maintain efficient documentation and filing system for various education systems
• Recognize when project support is needed
• Flexibility to be available afterhours to support afterhours meeting and handling urgent issues

Minimum Requirements

• At least 7 years of experience in executive (C-Suite) administrative support, required
• Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required
• Excellent written and verbal communication, required
• Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur, CRM systems required

Highly Desired

• Education or education services background, preferred
• Strong verbal and written communication skills
• Ability to work with highly sensitive and confidential information
• Flexible; able to work in fast-paced environment

There will be periodic requirements to travel for in-person events, at the discretion of your manager or the requirement of the company