Position Summary

Responsible for supporting the day to day purchasing activities, project-related purchasing activities, assist support staff.

This experienced specialized position is to provide support for the acquisitions of goods and services either through engagement, contractual agreements with vendors, or the centralized processing of payments for accounts payables.

This role is responsible for assisting with negotiations, requests for quotation, proposal review and information, and preparing bid specifications to satisfy university requirements and policy.

The Purchasing Specialist will support all aspects of the functional area of contract management, including contract formation, drafting, and issuing solicitations, negotiations, cost and price analyst, award, contract administration, termination, and close-out of various contract vehicles (including purchase orders, master service agreements, blanket purchase order / agreements, etc.).

Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Other duties may be assigned.

Assist with all purchase requisitions which are placed according to policy and procedures

Support the research on locating materials and preparing proposals

Responsible for providing status updates to requestors

Coordinates special delivery instructions with various departments

Sources and evaluates new vendors where appropriate to provide Cooper with additional avenues for the most favorable result

Assist in the development of ROI’s as required

Participate in team huddles and and identify appropriate savings opportunities

Assist in coordinating capital equipment purchases

Collaborates with end user departments from creation of RFP to final award

Processes invoices and reconciliation in Concur

Assist other departments as needed with training on the purchasing process and executing tasks as needed

Other duties as assigned

Minimum Qualifications

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Education in accounting or related field. Bachelor’s degree in accounting or related field is preferred but not required.

Experience

2-4 years of experience in the field or a similar combination of education and experience in a related area

Competencies

Must have excellent verbal and written communication skills. Must be able to communicate providing verbal feedback in a professional manner.

Must be able to follow and understand instructions and react favorably in all work situations. Must have strong interpersonal skills and be mentally adaptable and flexible in dealing with a variety of people at various levels within and outside the Medical Faculty Associates (MFA).

Must be able to do math calculations and input data into the computer. Ability to read a map to travel to other practices.

Physical Requirements

• Walk, stand, and reach above the shoulder frequently in an office setting.
• Must be able to occasionally lift or carry and frequently push or pull up to 100 lbs. as part of the role.
• Regularly exposed to healthcare settings that may require personal protective equipment.
• Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.

Supervision Received

Position reports to Director, Procurement Services

Supervision Exercised

None.

Last updated : 2024-05-29