Summary:

An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The position is 30 hours a week Monday - Friday with some flexibility.

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Responsibilities

• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records with effective filing systems.
• Support other teams with various administrative tasks (organizing, redirecting calls, disseminating correspondence, scheduling meetings, Bloomerang, and deposits etc.)
• Greet and assist visitors when they arrive at the office.
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Perform basic bookkeeping activities and update the accounting system.
• Deal with Guest complaints or issues when appropriate.
• Monitor office supplies inventory and place orders.
• Assist in Guest relationship management.

Requirements and skills

• Proven experience as office coordinator or in a similar role.
• Experience in guest service will be a plus.
• Knowledge of basic office management systems and procedures.
• Outstanding knowledge of MS Office and “back-office” software.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task.
• Reliable with patience and professionalism.
• A minimum of an Associate degree in business administration or a relevant field is a plus.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Working Conditions: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Job Type: Part-time

Expected hours: 30 per week

Benefits:

• Flexible schedule
• Flexible spending account
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person