The content of this job description is intended to describe the general nature and level of work expectations performed by incumbents in this classification. All activities are completed in accord with the mission, vision, and values of the Company, following all policies, procedures, Equal Employment Opportunity laws, patient confidentiality, and other Federal, State and Local laws and regulations, as appropriate.

Essential Functions:

• Prepares and finalizes weekly and bi-weekly payrolls for the assigned entities of the company.
• Responds to payroll inquiries and requests within established guidelines. Provides guidance and educates employees as needed to resolve pay or time discrepancies and ensure payroll is accurately processed.
• Develop a close working relationship with internal partners such as the Finance team, benefits, IT, etc. To quickly resolve issues and handle special requests.
• Ensures the privacy, security, and confidentiality of employees and potential employee information received and distributed via written or verbal communication.
• Uses UltiPro payroll processing system to produce accurate and timely payroll.
• Ensures compliance of current applicable local, state and federal wage and hour and payroll laws and regulations.
• Prepares weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, PTO and IPA accruals based on lifetime hours and/or years of service, tax deductions, benefit deductions, etc.) for management, and ensures accuracy of data.
• Prepares reports as required by auditors for the annual audit of financial records and the 403(b)-retirement plan. Prepares the annual census file and other documentation that may be required for the IRS Form 5500 on The Highlands 403(b) Pension Plan.

• Facilitates management and employee understanding of payroll procedures.

• Maintains human resource management system records and compiles reports from the database. Ensures data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities within the HRMS. Supports upgrades, patches, testing and other technical projects as assigned.
• Reviews and approves employee eligibility for benefit plans, may review benefits with employee and processes enrollment, cancellation, or changes. Separation of duties with HR Generalist.
• Maintains and distributes list of new and cancelled employees under each benefit plan and verifies benefit billing accuracy and processes for payment.

Other Duties:

• Essential functions are not intended to be an exhaustive list of all position duties required and performed by the incumbent in the role. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Core Values

1. AMBASSADOR: Represents The Highlands at Wyomissing in a positive light. Provides internal and external customers with a memorable face-to-face experience. Takes pride in our community.
2. COMMITMENT: Dedicated, adaptable, tolerant, dependable, focused, and passionate. Often does more than is required. Reports to work as scheduled and timely.
3. COMPASSIONATE: Is empathetic, mindful, and kind.
4. INNOVATIVE: Is curious. Proposes or develops new approaches, methods, or technologies to do things better, faster, or in less expensive ways.
5. RESULTS-DRIVEN: Maintains commitment to goals in the face of obstacles and frustrations. Exerts unusual effort over time to achieve a goal. Has a strong sense of urgency about solving problems and completing work.
6. TEAM ORIENTED: Works cooperatively and effectively with others to achieve common goals.

Customer Service Expectations:

• SAFETY: Is trustworthy, responsible, and a team player.
• KINDNESS: Has a welcoming personality, excellent communication skills, and is responsive.
• SHOW: Takes pride in self-appearance and is considered an ambassador of THAW.
• EFFICIENCY: Is consistent, flexible, and adaptable.

Position Type/Expected Hours of Work:

• This is a full-time position in a health care facility that is open 24 hours a day, 365 days a year. Standard days and hours of work are Monday through Friday from 8:00 a.m. to 4:30 p.m. .
• Work during inclement weather will be required.

Travel:

• Limited local travel is expected for this position as needed.

Education and Experience Requirements:

• Associate degree and 3-5 years of payroll/HR experience. A bachelor’s degree and HR generalist experience preferred.
• Experience in health, human services or community services field (Preferred)
• Maintains current knowledge of applicable local, state and federal wage and hour and payroll laws and regulations. Strong follow-up skills and ability to work with little or no supervision, exhibiting strong proactive and efficient work ethic. 
• Results driven and comfortable operating with high expectations and accountability.
• Comfortable and agile working with technology; Proficient in MS Office and other applications
• Ability to function in a fast-paced environment, with competing priorities and deadlines
• Strong analytical, assessment, and problem-solving capabilities
• Demonstrated relationship building and influencing skills with experience providing complex and confidential support in a high-profile environment
• Demonstrated interpersonal communication and presentation skills, verbal and written

Certification and Licensure Requirements:

• PHR or SHRM-CP, or ability to obtain certification within 12 months
• Certified Payroll Professional (CPP) (Preferred)

Work Authorization/Security Clearances:

• Criminal History Clearance
• Immigration and naturalization (I-9) Clearance

Physical Requirements and Physical Demands:

• Must be able to communicate (speak and hear) clearly in person and over telephone.
• Must be able to accurately document pertinent information in writing or by typing.
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens. The employee frequently is required to stand; walk; use hands to handle or feel; and reach with hands and arms and requires the ability to occasionally lift office products and supplies up to 20 pounds.

Safety Hazards and Physical Environment:

• General office working conditions.
• May be exposed to blood borne pathogens.
• May be exposed to communicable diseases.
• May be exposed to rare occasions during which it is necessary to interact with a resident exhibiting aggressive behavior.