Job Brief

Get ready to rock the role of a lifetime! Our dynamic client, a rapidly growing health-tech startup in Emeryville, is on the lookout for an exceptional Executive Assistant to be the right-hand powerhouse for their visionary CEO.

This is your chance to dive into an exciting mix of logistics, event orchestration, contract management, calendar optimization, and global travel planning, all while ensuring seamless communication across departments. Your role will also include drafting insightful memos and contributing to strategic research. You're not just smart – you're a creative problem-solver who thrives in a fast-paced, results-driven startup environment.

This full-time role is onsite five days a week, providing the perfect environment to foster strong relationships and collaboration. With a competitive salary of $160-170K per year, this position is ideal for someone eager to make a significant impact and support a groundbreaking CEO. Embrace the chance to thrive in a dynamic, hands-on environment—apply now!

The Job:

As the Executive Assistant, you'll be at the heart of our client's operations, ensuring the smooth flow of essential tasks and contributing to the overall success of their mission. You will:

• Master the Calendar: Seamlessly coordinate the CEO's schedule, aligning team members, internal and external stakeholders for optimal productivity.
• Elevate Meetings: Be the driving force behind our client’s business meetings, expertly handling logistics like scheduling, reminders, catering, and setup.
• Worldwide Travel: Plan and execute intricate travel arrangements, from international journeys to domestic excursions, leaving no detail overlooked.
• Collaboration Central: Work closely with fellow Executive Assistants to maintain effective cross-operational practices and knowledge sharing.
• Executive Support: Attend company and executive team meetings, capturing critical notes and ensuring nothing falls through the cracks.
• Optimize Efficiency: Enhance and refine operational processes, focusing on automating tasks for increased productivity.
• Guardian of Confidentiality: Maintain the highest levels of discretion with all business information at all times.

About You:

You’re a powerhouse of self-motivation and purpose, keenly aware of the significant impact your actions can have. Challenges are your playground, and your relentless pursuit of excellence is fueled by an insatiable curiosity. You excel at asking insightful questions that unlock new opportunities. To truly shine in this role, you’ll need:

• Educational Excellence: A Bachelor's Degree is your foundation, but a Master's Degree is a welcome bonus.
• Proven Track Record: You've spent at least 5 years supporting high-level executives in biotech healtech, or medical device sectors start-ups.
• Communication Champion: Your communication skills are exceptional, allowing you to connect with team members, customers, investors, and everyone in between.
• Detail Dynamo: Attention to detail is your middle name.
• Tech Savvy: You're a wizard with MS Microsoft and Concur.
• Interpersonal Pro: Your professional and confident manner enables you to interact effectively with people at all levels.
• Time Management Guru: Proactivity and time management are your superpowers.
• Cool Under Pressure: You remain calm under the most intense pressure, always operating with a sense of urgency.

Perks and benefits:

This role is onsite) with a base salary of $160-170K per year AND you will enjoy a comprehensive benefits package spanning, 100% employer-paid health, dental, and vision insurance, life insurance, flexible PTO, etc.

If you love to see the far-reaching impact of your work, apply now!