Senior Administrative Assistant

Our client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Senior Administrative Assistant with 5 years experience supporting high-level Leadership to manage and support the front office of a large department fully onsite in Boston. This position is a temporary 4-month assignment with potential for it to go permanent, prior to starting candidates must pass a background check.

**Applicants must be able to work onsite 5x/week in Boston to be eligible for this role.**

If you are interested and meet the qualifications below, apply with your resume for immediate consideration!

Responsibilities:

• Support Leadership with complex calendar management and weekly scheduling
• Manage calendars, coordinate logistics for internal meetings, and assist with office organization
• Attend high-level meetings; record, draft and distribute minutes
• Assist with planning and execution of events in collaboration with the dedicated Events Coordinator
• Collaborate with travel agencies/vendors to confirm itineraries and transportation logistics for domestic and international travel
• Create reports and reconcile receipts related to travel and related expenses
• Facilitate smooth day-to-day operations of the team
• Provide support/coverage for other administrative staff members when needed
• Maintain database and organize documents and files

Qualifications:

• Minimum of 5 years of professional Administrative experience supporting high level Leadership
• Prior professional Higher Education experience a plus
• Excellent communication and interpersonal skills required
• Must be able to multi-task and work independently to manage responsibilities
• Strong technical skills including experience with PC computers, databases, and Microsoft Office (particularly Word and Excel)

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.