Finance and Grants Manager

Reports To: Director of Finance and Campaign Operations

Status: Full-time; Exempt

Location: Washington, DC

Salary: $63,500 - $65,500

Position Summary

The Finance and Grants Manager will be a core member of the Finance and Campaign Operations team. This position is responsible for the management and execution of all outgoing grants and contributions, including the relationship management and communication between external partners, internal partners, and fiscal sponsorship team members. In this role, you will own all outgoing payments with a focus on ensuring accuracy and efficiency. You will also bring a crucial understanding of accounting principles, financial analysis expertise, and relationship management. This role will commonly communicate with senior leadership team members and will be a trusted source of information for all of the Hub. 

As the Finance and Grants Manager, you will manage:

Regrants:

• Owns the regranting process from start to finish and manages grantee and partner relationships with oversight from the Director of Finance & COO.
• Maintains strong familiarity with requisite documentation required to execute a subgrant or contribution; serves as the core resource for program teams.
• Trains senior staff members and other internal stakeholders on the different types of grants and makes recommendations of grant use on a case-by-case basis.
• Tracks in-process regrants to ensure timely execution, payment, and achievement of programmatic objectives.
• Leads the grant reporting process and all financial aspects related to grant recipients. 
• Collaborates with the Senior Director of Development on donor grant reporting and ad hoc needs and projects.
• Projects and tracks budgets and future grant spending to anticipate cash planning needs.

Ad Hoc Reporting & Analysis:

• Manages special projects such as generating end-of-year or end-of-month financial reports to donors and key stakeholders.
• Aids the Director of Finance and Campaign Operations in budget management, month close processes, and financial planning.
• Serves as a liaison between external partners, fiscal sponsor, and program teams as it pertains to efficiently and effectively troubleshooting issues.
• Supports the Director of Finance and Campaign Operations, the COO, and the Senior Director of Development on any ad hoc reporting or requests.

Payments & Corporate Card Management:

• Serves as the primary facilitator and point of contact for payments, ensuring timely and thorough submission of payment requests.
• Facilitates the invoice payment process including:
  • Reviews all invoices for accuracy against relevant contracts and agreements.
  • Engages with the program team to compile necessary details, approval, and documentation.
  • Initiates the payment process by submitting complete payment requests in accounting and workflow systems.
  • Liaise with the fiscal sponsor account team on all payment questions, late payments, and out-of-cycle payments.
• Monitors Concur and proactively communicate with cardholder and support staff in an effort to achieve complete reconciliation and promptly address transactions that remain unallocated, contain errors, or issues.
• Acts as a resource to all internal staff members on corporate card and reimbursement transactions. Guides staff on coding and reimbursement questions or issues.
• Responsible for the management of the Corporate Card program, implementing innovative and thoughtful solutions, in consultation with the Financial Operations team, to ensure timely credit card reconciliations are achieved.

About you:

• Possess a degree in Accounting, Finance, or a related field with prior experience working for a non-profit organization.
• Demonstrate a commitment to building a just and inclusive economy that provides opportunity and dignity to all Americans and a passion for preserving and strengthening democracy.
• Possess a working knowledge of financial practices and procedures applicable to both c3 and c4 organizations.
• Effective verbal and written communication skills, with an ability to articulate financial concepts to stakeholders of all levels in the organization.
• Strong interpersonal skills and are comfortable collaborating with a team while taking ownership of your piece of a project.
• Highly detail-oriented in the tracking of financial and operational matters.
• Flexible with a penchant for problem solving and thinking on your feet.
• Proficient with GSuite, Microsoft Office suite, and Quickbooks including Powerpoint, Excel and Google Slides. 
• Experienced in working with people from diverse racial, ethnic, and socioeconomic backgrounds, and able to incorporate the perspectives of multiple communities, particularly those from marginalized communities, into decision-making processes.

Benefits

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90-days of employment.

Hiring Statement

The Hub is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

E-Verify 

NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.

How to apply

This announcement will remain posted until the position is filled. Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from The Hub. Thank you for your interest.

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