9 Academic Program Administrator Jobs in Baltimore, MD
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Academic Program Administrator
$88k-127k (estimate)
Full Time
2 Days Ago
The Johns Hopkins University is Hiring an Academic Program Administrator Near Baltimore, MD
Job Req ID: 114280
Academic Program Administrator
Cellular and Molecular Medicine Graduate Program is seeking an Academic Program Administrator who will provide administrative support to faculty, staff and students. The successful candidate will have excellent organizational and communication skills and will work under the direction of the Program Manager and Program Director.
Specific Duties & Responsibilities
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $47,500 - $83,300 Annually ($65,400 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 AM - 5:00 PM
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: SOM Admin Grad Aff Cell and Molecular Me
Personnel area: School of Medicine
Total RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Lawhttps://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
Vaccine RequirementsJohns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School of Medicine - East Baltimore Campus
Academic Program Administrator
Cellular and Molecular Medicine Graduate Program is seeking an Academic Program Administrator who will provide administrative support to faculty, staff and students. The successful candidate will have excellent organizational and communication skills and will work under the direction of the Program Manager and Program Director.
Specific Duties & Responsibilities
- Primary liaison to the faculty admissions director(s) for graduate admissions.
- Organize and attend admissions outreach programs (attendance to SACNAS, ABRCMS, NIH graduate fairs), handle applications via SLATE, and organize recruitment events.
- Track faculty and student demographics.
- Communicate with student applicants through the admissions process.
- Handle new faculty applications, organize faculty reviews and maintain communications.
- Generate, administer and collect polls and surveys of students and faculty under the direction of program director.
- Track student progress including maintaining grade reports, laboratory rotation reports, thesis meeting compliance, PhD checklist for graduation.
- Assist with all program events such as orientation, annual retreat, recruiting events and special projects as assigned.
- Update program website regularly, with appropriate IT support.
- Communicate professionally with faculty, staff, students and external contacts to respond to questions, resolve administrative issues as appropriate and gather data as needed.
- Work closely with office staff to ensure administrative tasks are carried out promptly and seamlessly.
- Perform day-to-day administrative activities in the graduate program office by operating personal computer to access email, electronic calendars, and other basic office support software.
- Initiate financial transactions as directed by program manager to include processing payments of invoices, ordering office supplies and processing reimbursements for students, staff, faculty and interviewed applicants (non-employees).
- Implement office services: room scheduling for program activities, coordinate with students to set up their events, placing food orders for program events.
- Assist graduate students when they visit the office as appropriate to include typing thesis seminar flyers, announcing thesis seminars as well as sending reminders to faculty and students.
- Schedule, coordinate and set up meetings to include document formatting/typing meeting agenda, material/minutes as well as initiating meeting calendar invites as assigned
- Maintain office files.
- Ability to maintain confidentiality.
- Ability to take initiative, be proactive and resourceful with workload to meet deadlines.
- Possesses a cooperative attitude, anticipate needs and follow through.
- Ability to work collaboratively as part of a team.
- Strong work ethic and ability to work independently.
- Proficiency in the use of software applications, databases, spreadsheets, and word processing required (Microsoft Office including Word, PowerPoint and Excel, Outlook and Adobe)
- Strong organizational skills required.
- Successfully completes all required financial training course and University mandated training in MyLearning.
- Basic website maintenance (can learn on the job)
- Bachelor's Degree.
- Three years progressively responsible experience in program administration in an academic environment.
- Additional education may substitute for required experience and additional experience may substitute for required education to the extent permitted by the JHU equivalency formula.
- Experience with Johns Hopkins University academic and business systems such as SAP, Concur.
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $47,500 - $83,300 Annually ($65,400 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 AM - 5:00 PM
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: SOM Admin Grad Aff Cell and Molecular Me
Personnel area: School of Medicine
Total RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Lawhttps://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
Vaccine RequirementsJohns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School of Medicine - East Baltimore Campus
Job Summary
JOB TYPE
Full Time
SALARY
$88k-127k (estimate)
POST DATE
06/15/2024
EXPIRATION DATE
07/06/2024
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The job skills required for Academic Program Administrator include Initiative, PowerPoint, Microsoft Office, Communication Skills, Scheduling, etc. Having related job skills and expertise will give you an advantage when applying to be an Academic Program Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Academic Program Administrator. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Academic Program Administrator positions, which can be used as a reference in future career path planning. As an Academic Program Administrator, it can be promoted into senior positions as a Planner/Scheduler IV - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Academic Program Administrator. You can explore the career advancement for an Academic Program Administrator below and select your interested title to get hiring information.
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