Executive Assistant (To the Executive Vice President of Disaster)

LEMOINE, a Great Place to Work®-Certified company, is seeking an experienced Executive Assistant based out of our Baton Rouge office. The Executive Assistant will thrive in a dynamic, mission-focused, results-driven, and community-oriented environment. This role is essential for maintaining seamless daily operations, managing communications, coordinating schedules, and overseeing a variety of administrative tasks. The ideal candidate is resourceful and capable of independently managing projects from inception to completion, while handling sensitive and confidential matters with the utmost discretion. This position reports directly to the Executive Vice President (EVP) of Disaster Services and requires the ability to perform effectively under pressure while balancing multiple responsibilities.

Responsibilities:

• Serve as the primary communication liaison and reporting assistant to the EVP of Disaster.
• Coordinate and manage schedules for special events, conferences, and workshops.
• Prepare, review, and manage the EVP's monthly expense reports, ensuring accuracy, compliance with company policies, and timely submission.
• Handle daily communication management, including filtering and organizing emails, physical mail, and voicemail for the EVP.
• Coordinate logistics and operations for both local and off-site meetings and events.
• Arrange travel plans for the EVP, ensuring smooth coordination for business trips.
• Build and edit meeting agendas while coordinating meeting logistics.
• Assist in developing proposals and presentations, including initial planning, research, and final production.
• Provide support and meeting coordination for the EVP's involvement with various non-profit boards.
• Perform confidential administrative tasks, including researching data and preparing reports as requested.
• Provide administrative support to other Vice Presidents and Managers as needed.
• Assist the office administrator with supply orders and office maintenance as required.

Required Qualifications:

• High School Diploma or equivalency.
• Two to four years of relevant administrative experience.
• Efficient in the use of Microsoft Office Suite, especially in building and manipulating spreadsheets and databases.
• Excellent interpersonal skills in fostering and maintaining relationships in a project team environment.
• Excellent communication skills, especially in written correspondence and technical writing.
• Must have strong time management and organizational skills in order to cope effectively with deadlines and multiple demands.
• Must be detail-oriented, results-driven, and excellent at multitasking.
• Proficiency in using standard office equipment such as computers, fax, photocopier, scanner, etc.
• Knowledge of the Disaster Industry is preferred.

Equal Opportunity Employer

The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sexual orientation, age, gender identity, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.