What are the responsibilities and job description for the Project Administrator position at The Lemoine Company?
LEMOINE, a Great Place to Work®-Certified company, is currently seeking an experienced Project Administrator in the New Orleans, LA area. The Project Administrator will manage and control field office and site supplies, assist Project Managers and Construction Managers with administrative tasks, including project submittals, greeting visitors, handling mail and express packages, and performing general office duties. This role is critical in ensuring efficient and effective support for project execution.
Job Responsibilities:
- Embrace LEMOINE's Core Values in all job aspects.
- Greet visitors professionally and log them using a sign-in sheet.
- Receive, sort, and distribute incoming mail, receiving tickets, daily forms, express envelopes, and courier deliveries.
- Manage and update comprehensive spreadsheets to monitor and report on materials inventory.
- Maintain a detailed repository for materials inventory, aiding procurement and inventory control.
- Collect, review, and record fuel receipts accurately.
- Enter data into the ADP software for precise payroll processing and record-keeping.
- Handle timecard entries, ensuring accurate records of employee work hours and on-time payroll processing.
- Maintain an Excel sheet to track incoming materials and associated costs.
- Prepare and post all outgoing mail and express packages daily; manage postage meter and courier services.
- Order and maintain field office and site supplies.
- Check and distribute incoming email requests from site Info email box, if applicable.
- Arrange travel for employees/interviewees and monitor travel expenses.
- Type memorandums, letters, and other documents as required.
- Assist with project submittals, including clerical revisions as requested by the Project Manager.
- Keep office and filing/storage areas organized and clean.
- Coordinate site events, crew lunches, meetings, etc.
- Perform additional assignments and special projects as directed.
Required Qualifications:
- High school diploma/GED or equivalent.
- Valid Driver's License and ability to drive for company business.
- Highly motivated with a passion for excellence and initiative.
- Strong work ethic and commitment to ethics and integrity.
- Passion for safety with a focus on ensuring no one gets hurt.
- Team player with the ability to work independently to meet deadlines, goals, and objectives.
- Strong organization, time management, and attention to detail.
- Excellent computer skills, including Microsoft Office, Outlook, and Excel.
- Superior oral and written communication skills.
- Leadership skills, independent judgment, and creativity in issue resolution.
- Highly proactive and responsive to internal and external customers.
- Good problem-solving and decision-making skills.
Physical Demands:
The physical and mental demands of this position must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands to finger, handle, or feel, reach with hands and arms, balance, stoop, kneel, crouch. The employee must be able to occasionally lift and/or move 50 pounds.
Equal Opportunity Employer
The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sex, age, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.
