204 administrative assistant Jobs in tampa, fl
One Hope United is Hiring an Administrative Assistant Near Tampa, FL
Required Qualifications
- Education: High School diploma/GED
- Experience: Minimum 1 year of experience in a similar position
- Other: Valid driver's licenses and acceptable driving records with OHU required levels of coverage for auto insurance
- Verifies compiles and records a variety of data/information related to the assigned program, department, or work unit
- Exercises independent judgment relieves the manager of routine actions not requiring their immediate attention
- Prepares a variety of material such as inter-office communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports of a routine or special nature
- Effectively uses word-processing, database, and spreadsheet software application programs in the course of assigned duties
- Acts as office receptionist by answering telephones, making reservations and appointments, receiving and responding to all levels of staff and the general public, and providing information and assistance whenever possible
- Maintains, compiles, prepares, and submits attendance records and reports for payroll processing purposes
- Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings
- Attends and participates in meetings; may take, transcribe, and distribute as directed
- Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled
- Orders materials, supplies, and equipment upon approval; maintains records of purchase orders, invoices, and expenses to date; maintains records of inventories and logs the same day as they arrive
- Prepares reports from data compiled and records kept as it relates to the assigned work unit or program
- May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality
- Receives, opens, and distributes incoming and outgoing mail; initiates and/or transmits inter-office memos and notices
- Establishes and maintains a variety of records, logs, and filing systems pertaining to the area(s) of responsibility
- Receives, reviews, and verifies documents and records for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures
- Coordinates assigned office functions and details with other departments/units as necessary
- Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information for specialized programs within an assigned unit
- Assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff
- Operates standard office equipment including a computer, copier, printer, and other related equipment
- Prepares a variety of interoffice communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports of a routine or special nature
We Invest In You!
- Tuition assistance up to $2500 per year
- Up to 4 weeks paid Vacation Days; up to 6 paid Personal Days and up to 5 paid Sick days annually
- Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options
- Agency paid life up to $50K based on salary
- Voluntary Supplemental Life for Employee, Spouse and Child(ren)
- Voluntary Legal Plans
- Agency paid long term after 1 year of employment
- Enterprise Fleet car availability for high mileage drivers
- Career ladders, professional development, and promotion opportunities
- 800 talented professionals strong, serving 10,000 children and families in Illinois, Wisconsin, Missouri and Florida
- Fiscally stable, $50 Million agency strong since 1895
- Energetic leadership and a rich community of support
In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.
Job Summary
Full Time
$41k-51k (estimate)
07/01/2024
07/14/2024
onehopeunited.org
CHICAGO, IL
500 - 1,000
1895
BETTY WINTERS
$50M - $200M
Social & Legal Services
Related Companies
About One Hope United
One Hope United is a private human service organization that has been investing in children and families for over 120 years, offering a diverse array of early childhood education, prevention, intervention and community-based programs. Our team of more than 800 talented professionals serves nearly 10,000 children and families each year in Illinois, Wisconsin, Missouri, and Florida. Our Mission One Hope United increases opportunities for children and families by providing quality solutions that enhance lives, communities and futures. Our Vision For Every Child and Family, Life Without Limits. On ...
e Hope United Values: Do the Right Thing | We serve the best interest of our clients and staff. We act mindfully and responsibly, honoring our commitments. Were willing to challenge the status quo. Fully Contribute | We bring our presence, passion, and ideas to every interaction, and we respect differing views and backgrounds so that others can do the same. Empower One Another | We collaborate with, care for, and encourage each other toward greater impact, treating everyone with dignity and respect Turn Hope into Action | We believe in the resiliency of the human spirit. We advocate for those in need and do what it takes to build a better future for all. Seek Impact Every Day | We make things happen, and make them count. We leverage all our resources and make data-informed decisions for maximum, sustainable results. Always Keep Improving | We pursue excellence in an atmosphere of innovation. We embrace change, take prudent risks, learn from failure, and recognize success. EARLY LEARNING AND CHILD DEVELOPMENT Educating, nourishing, and empowering young children and families at our 12 Child Development Centers. All eligible centers carry the prestigious National Association for the Education of Young Children (NAEYC) accreditation. All three of my children went here and I cannot say enough about the attention they received while in One Hope Uniteds care. When I take the kids back the staff still remember their names and are so thoughtful in their attention to the little things that make kids special. -Parent, Des Plaines Child Development Center PLACEMENT AND RESIDENTIAL CARE Creating loving families through recruitment and training of foster parents, placing children in the public welfare system in safe, nurturing homes, and operating therapeutic residential facilities and independent living programs. One Hope United is a really good place for kids who need help. I appreciate all the staff who have helped me and kept me safe when I was upset. I love One Hope. -12-year-old Resident, Wilson Home, Centralia, IL COMMUNITY BASED FAMILY SERVICES Providing case management and therapeutic interventions to youth and families at risk of abuse, neglect, and serious behavior problems through counseling, family preservation, prevention programs, and youth services. Your kindness is much appreciated and I cannot wait until the day that I can reach out and make someone elses holiday brighter. -Thank you note from a mom who had received presents from OHU for her two children
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