Title: Human Resources Assistant II

Department: Human Resources

Reports To: Director of Human Resources

SUMMARY: The primary purpose of this position is to complete the recruitment activities for both internal and external candidates for the Fostoria Campus locations. This position will sustain the mission and motto and Food Safety and Quality Statement of the Mennel Milling Company.

PRIMARY WORK SHIFT: Monday through Friday 8AM – 5PM. Will vary, depending on workload. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without accommodation. 

• Follow all food and personal safety rules and regulations in respect to GMP’s, OSHA, HACCP, the Global Food Safety Initiative, the US FDA Food Safety Modernization Act as stated in the FS&Q Statement, and sanitation guidelines as set forth by the company as listed in Corporate Health, Safety & Environmental (HSE) and attend all required training sessions. Maintain the department/facility in an everyday audit ready condition.
• Participates in recruitment activities including job fairs, presentations to students or professional groups, or other opportunities as identified.
• Partners with the Mennel Talent Team to ensure staffing needs are met by utilizing and promoting appropriate sourcing methods and strategies
• Maintains applicant tracking system including document retention according to company policy and legal and regulatory compliance.
• Extends offers to candidates including pre-employment information.
• Coordinates pre-employment requirements including background and MVR checks, substance abuse testing and post offer physicals. Maintains all related documents and communicates status of the hiring process with the hiring manager.
• Acts as a backup for the HR onboarding process with all new hires.
• Assists with new employee orientation including the review of orientation evaluations; recommends improvements to the process. Assists with coordinating onboarding paperwork and new hire procedures including E-Verify.
• Coordinates and communicates the scheduling of additional training including safety and quality with the responsible personnel.
• Assists other members of the human resources team with administrative duties when needed.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory duties.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job. 

• A Bachelor’s Degree in Business Administration or related field preferred.
• 1-3 years of recruitment experience within a multi-location company with greater than 300 employees preferred. 
• Working knowledge of Applicant Tracking System (ATS) and or Human Resource Information System (HRIS). 
• Must understand Employment Law as it relates to recruitment and hiring.
• Strong Skills in Microsoft Office including Excel, Word, and Power Point.
• Must have exceptional time management skills.
• Ability to maintain confidentiality always and understand the intimacy needed for maintaining personnel files and other documents. 
• Well spoken, articulate and courteous verbal, written and phone correspondence.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, memos, procedures, and plans. Ability to write, complete checklists and other basic documentation and correspondence. Ability to effectively present information or data in one-on-one and small group situations to co-workers, supervisors, and managers.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Must use solid judgment when making decisions. Must have ability to quickly recognize and plan for changing work duties and events.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to perform maintenance tasks, reach with hands and arms; climb or balance; stoop, kneel, twist, crouch, or crawl, and talk or hear. The employee must occasionally lift and/or move up to 50 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

While performing the duties of this job, the employee is regularly exposed to conditions that are typical to an office environment.