Title: Human Resources Assistant 

Department: Human Resource Department

Reports To: Human Resources Manager II

SUMMARY: Responsible for completing tasks in the following functional areas: payroll, benefits administration, employee relations, training, onboarding, orientation and policy implementation. This position will sustain the food safety policy, mission, purpose and quality statements of the Mennel Milling Company.

PRIMARY WORK SHIFT: Monday through Friday 8AM – 5PM. Will vary, depending on workload.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Include the following - Other duties may be assigned:

• Accurately maintains time and attendance system information by collecting, calculating, and entering data into the time and attendance system and other systems as appropriate.
• Administers internal job bid process including posting of open positions, testing and coordinating the interview process
• Administers tracking and posting for all training programs and scheduling of interpreter.
• Administers uniform assignments and changes, locker assignment and changes, , and new hire onboarding equipment (i.e. PPE,). 
• [GG1] Creates purchase requisitions for all HR and HSE purchases and maintains all vending machines[AS2] [GG3] (safety and food).
• Assist with compiling related data and information to complete required reports; spreadsheets.
• Coordinates 30/60/90 days reviews for employees.
• Maintains employee files as outlined within the record retention policy, including but not limited to; personnel, workers compensation, and medical files. 
• Creates and updates plant communications presentations (i.e. TV and newsletter, phone listings, emergency contact information, computer stations/iPad, vacation posting, training matrix, HR&HSE board)
• Assists with the apprentice program scheduling and housing.
• Responsible for scheduling the monthly plant wide meetings, including communication to PLT and employees regarding dates/times of meetings. Works in coordination with PLT to determine and deliver meeting content.
• Maintain professional and technical knowledge by attending educational workshops; and reviewing professional publications.
• Evaluates information related to position and department goals. Assist with the recommendation of improvements to, policies and procedures to ensure continual improvements.
• Assists with the recruiting, testing and interviewing programs; counseling managers on candidate selection; supporting onboarding efforts; conducting and analyzing exit interviews, extending job offers and recommending improvements to the process.
• Other tasks as assigned by the Corporate Human Resources Department and/or the location Human Resource Manager

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory duties.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• A minimum of a High School Diploma or equivalent required; An Associate Degree preferred.
• Two years of Human Resources experience preferred. 
• Strong skills in Microsoft Office including Excel, Word, and Power Point.
• Must have exceptional time management skills.
• Ability to maintain confidentiality at all times and understand the intimacy needed for maintaining personnel files and other documents. 
• Well spoken, articulate and courteous verbal, written and phone correspondence.
• Must have professional presence and strong interpersonal skills.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, memos, procedures, and plans. Ability to write reports, complete checklists and other basic documentation and correspondence. Ability to effectively present information or data in one-on-one and small group situations to co-workers, supervisors, and managers.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Must use solid judgment when making decisions. Must have ability to quickly recognize and plan for changing work duties and events.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to perform maintenance tasks, reach with hands and arms; climb or balance; stoop, kneel, twist, crouch, or crawl, and talk or hear. The employee must occasionally lift and/or move up to 50 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

While performing the duties of this job, the employee is regularly exposed to conditions that are typical to an office environment.