Title: Administrative Assistant
Location: In-Office | Brooklyn, NY
Hours per Week: 20 - 30
Salary Range: $50,000 - $60,000, commensurate with experience and based on 20 -30 hrs/wk
Ideal Candidate: Proficient with computer programs and computer knowledge, specifically with QuickBooks and Excel
Our client is a small concrete construction company seeking to add an Administrative Assistant to their small and dynamic team. This role will focus on finance and office management at their construction concrete company based in Brooklyn, NY.
We are looking for someone who is detail-oriented, proficient in QuickBooks and Excel, and has a strong organizational ability to manage multiple tasks effectively. This role offers the opportunity to contribute significantly to the financial success and operational efficiency of our company while working in a collaborative and supportive environment. If you are ready to take on these exciting challenges and be part of our growing team, we encourage you to apply!
Your Responsibilities Will Include

• Utilizing QuickBooks and Excel to manage company expenses, payroll, active job quotes, and the new business pipeline.
• Drafting invoices for jobs using QuickBooks and handling mailing orders through Excel spreadsheets.
• Managing company expenses, payroll, and organizing bank statements related to various jobs.
• Maintaining overall banking organization to ensure accuracy and efficiency.
• Actively organizing incoming business requests, outgoing quotes, and streamlining workflow processes.
• Scheduling vendors and subcontractors for different construction jobs to ensure smooth project operations.

This role takes on a lot of responsibility, helping maintain and grow the company by being the right-hand person for the contractor running the jobs. There is ample opportunity for growth for the right person who is forward-thinking and motivated to go beyond the expected duties. Successful performance will be rewarded with good bonuses based on achievements.