Under the supervision of the Accounts Payable Supervisor, the Accounts Payable Clerk performs duties relating to receiving and preparing vendor invoices, check requests, expense reports and vendor credit memos for Oracle System processing in accordance with MBI policy and procedures. Generate weekly and monthly Accounts Payable Reports. Provide clerical support to various areas of the Treasury and Finance Branch.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Receive, sort and distribute mail within the Controller’s Group.
• Check for current W-9 forms for individuals and corporations per corporate policy. Obtain and updates W-9 forms as necessary.
• Enter and scan invoices into the Oracle A/P processing system as needed.
• Pull the Preliminary Check Register prior to check processing.
• File paid invoices, paid checks and remittance advices and all related documents in the specific vendor history file.
• Prepare Gordon Food Service invoices for Electronic Payment.
• Handle vendor’s inquiries (primarily via telephone/email) and solicit assistance from Accounts Payable Supervisor when necessary.
• Review and reconcile invoices and contact vendors to resolve differences. Request invoice copies if necessary.
• Follow up with vendors for credit balance refunds and deposit in appropriate G/L accounts with the Treasury Tellers.
• Maintain the Signature Authorization List and obtain updated Signature Cards as needed.
• Prepare monthly Check Requests for recurring payments.
• Assist Controller’s office and others in requested research.
• Annual review of 1099 payments and consolidate 1099 tax reports from AP, MP, and MTS.
• Perform all other related and special duties as assigned by the Accounts Payable Supervisor.

Minimum Requirements

• Strong attention to detail
• Experience in an office environment
• Able to work in the US legally without sponsorship

Preferred Requirements

• Two to three years of experience in an office environment
• Accounts Payable experience

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

This job operates professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets.

This is a full-time position that is typically required to work onsite at our downtown Chicago location. A normal work day is 8.5 hours (including an unpaid 45 min lunch break) The hours regularly fall between 7 a.m. and 5 p.m. : Monday through Friday with some flexibility on start time.

No travel is expected for this position.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI’s Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.