47 Racing and Operations Assistant Jobs in Jamaica, NY
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New York State Center for Recruitment & Public Service
Jamaica, NY | Full Time
$51k-70k (estimate)
1 Week Ago
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New York State Center for Recruitment & Public Service
Jamaica, NY | Full Time
$51k-70k (estimate)
1 Week Ago
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Racing and Operations Assistant
$64k-85k (estimate)
Full Time | Sports & Recreation
1 Week Ago
The New York Racing Association Inc. is Hiring a Racing and Operations Assistant Near Jamaica, NY
Title: Racing and Operations Assistant
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job OverviewThe Racing & Operations Assistant (the “Assistant”) provides direct and critical administrative support to the Sr. Director of Racing and the Senior Vice President of Racing & Operations by conducting research, handling information requests, and performing administrative functions. In addition, the Assistant may provide support to the Racing Officials as well as to employees within the following areas of NYRA Operations: Cleaning, Security, Mutuels, Parking, Programs, Clockers, Outriders, Valets, Assistant Starters, Paddock Staff, Horse ID, and Barn Area team members. The Assistant serves as the primary timekeeper for the racing department employees and will track and record attendance and leave records to ensure they are coded correctly in workforce management. In addition, the Assistant will serve as the intermediary with payroll and human resources to resolve any timekeeping or leave issues promptly and efficiently.
Essential Functions
Pay Range / Salary: $26.00 - $35.00 per hour
Employee Status: Regular Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job OverviewThe Racing & Operations Assistant (the “Assistant”) provides direct and critical administrative support to the Sr. Director of Racing and the Senior Vice President of Racing & Operations by conducting research, handling information requests, and performing administrative functions. In addition, the Assistant may provide support to the Racing Officials as well as to employees within the following areas of NYRA Operations: Cleaning, Security, Mutuels, Parking, Programs, Clockers, Outriders, Valets, Assistant Starters, Paddock Staff, Horse ID, and Barn Area team members. The Assistant serves as the primary timekeeper for the racing department employees and will track and record attendance and leave records to ensure they are coded correctly in workforce management. In addition, the Assistant will serve as the intermediary with payroll and human resources to resolve any timekeeping or leave issues promptly and efficiently.
Essential Functions
- Performs administrative functions to support the Racing & Operations Departments including but not limited to the following:
- Answering and screening phone calls for the Sr. Director of Racing, and the SVP, Racing & Operations.
- Providing assistance to horsemen and working to accommodate their hospitality requests, as required.
- Sorting and distributing daily mail and inter-office mail
- Setup of meetings and calendaring for the Sr. Vice President of Racing & Operations and Sr. Director of Racing
- Facilitating travel planning and preparing expense reports using Concur
- Maintaining department files of correspondence and reports
- Initiating the RFP process for vendor selection when appropriate.
- Contacting vendors to obtain quotes in accordance with NYRA policies and procedures.
- Preparing and entering purchase requisitions for supplies utilizing E-Requestor
- Ordering supplies for the departments under the direction supervision of the Sr. Director of Racing and SVP, Racing & Operations o Administering budgetary expenses by working with the accounting team to ensure that all related expenses are accurate and that invoices are being paid promptly
- Providing support to the Racing Department staff by compiling information relating to entries for scheduled races, printing and distributing copies, and sending out condition books.
- Overseeing the moves between tracks.
- Serve as primary timekeeper for approximately 130 racing employees. Timekeeping responsibilities include the following:
- Enter and approve hours and days worked into the payroll system. Review and verify timesheets for accuracy. Contact department heads for missing data/punches.
- Track vacation, sick and floating holidays and assist employees in reconciling any discrepancies.
- Notify Human Resources when an employee has been absent for three or more days and liaise with Human Resources to handle proper administration and coding of any leave.
- Review and understand the Collective Bargaining Agreements (“CBAs”) for the employees in the business units (cleaning, security, mutuels, parking, programs, valets, vanning and assistant starters) and ensure the CBA requirements are being met.
- Assist with the onboarding of Saratoga shoulder season and racing season temporary staff both through NYRA directly and through a 3rd party vendor. Process all temporary staffing invoices.
- Prepare and ensure ABC forms for employee status changes, ensuring that such changes are initiated and executed in a timely fashion.
- Support the Racing Department by compiling information relating to entries for scheduled races, printing and distributing copies and sending out condition books
- Perform ad-hoc projects as requested
- Associate degree or equivalent.
- At least 5 years of relevant office experience.
- Experience supporting an executive or racing official preferred.
- Knowledge of or interest in thoroughbred racing preferred.
Pay Range / Salary: $26.00 - $35.00 per hour
Job Summary
JOB TYPE
Full Time
INDUSTRY
Sports & Recreation
SALARY
$64k-85k (estimate)
POST DATE
06/28/2024
EXPIRATION DATE
09/29/2024
WEBSITE
nyra.com
HEADQUARTERS
SOUTH OZONE PARK, NY
SIZE
1,000 - 3,000
FOUNDED
1955
CEO
MICHAEL LAGAMMA
REVENUE
$200M - $500M
INDUSTRY
Sports & Recreation
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