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The Ohio State University Wexner Medical Center
Columbus, OH | Full Time
$38k-48k (estimate)
9 Months Ago
Administrative Assistant
$38k-48k (estimate)
Full Time | Hospital
9 Months Ago
The Ohio State University Wexner Medical Center is Hiring an Administrative Assistant Near Columbus, OH
Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.
Current Employees And StudentsIf you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
DepartmentJames | Radiation Oncology
Scope of PositionThe James Cancer Hospital and Solove Research Institute is committed to providing the community/region it serves with high quality health services in the detection, diagnosis, treatment and rehabilitation. The Secretary provides the physician faculty with a variety of supportive services necessary for the unit operations, so that optimal quality care can be delivered. The team provides patient care and supportive services that are directed towards achievement of patient care outcomes through the integrated skills of all team members in the department. The Secretary, as a member of the team, is responsible to serve as a liaison between professional and technical staff, patients, general public and other departments.
Position SummaryThis position manages procedure scheduling for radiation oncology. Provides support to one or more physicians within the Department of Radiation Oncology. The position coordinates multiple calendars; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas; schedules travel accommodations both domestic and international; researches, compiles and provides information to aid the physician faculty in decision making; conveys directives, assignments and decisions from the clinical faculty; initiates, responds to and follows up on correspondence; composes and edits letters, reports, and other documents; regularly interacts with faculty, college and health system leadership, as well as the department's management team and staff; provides as needed, special projects as assigned.
Minimum QualificationsPer Classified Civil Service specifications Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.
Career RoadmapFUNCTION: Business Planning and Operations
SUB-FUNCTION: Administrative Assistance
CAREER BAND: Individual Contributor - Technical
CAREER LEVEL: T2
Additional InformationDuties and Responsibilities35% Provides clinical support to two or more clinical faculty members within the Department of Radiation Oncology; reconciles daily clinical schedule to ensure physician compliance with patient notes, SSI spreadsheets, and chart close outs; serves as first point of contact for questions regarding physician schedules from internal and external stakeholders; ensures appropriate processing of patient FML paperwork; ensures Faculty Staffing calendar is correct and discrepancies are addressed; assists in gathering & compiling statistical data and other medical information, including chart requests.
35% Provides administrative support to two or more clinical faculty members within the Department of Radiation Oncology; coordinates multiple calendars ensuring appointments, procedures, meetings, and leave are scheduled in IHIS, Radiation Oncology EMR, and Outlook; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas; records and transcribes meeting minutes; schedules travel accommodations both domestic and international; processes reimbursements; responsible for maintaining Research in View, or equivalent system; proactively aware of meetings and expected visitors and available to escort visitors/meeting attendees; prepares & compiles teaching materials as needed; relieves clinical faculty of routine administrative duties.
10% Researches, compiles and provides information to aid the clinical faculty in decision making; researches, interprets, and communicates University, Health System and Department policies and procedures; conveys directives, assignments and decisions from the clinical faculty member.
10% Independently initiates, responds to and follows up on correspondence; composes and edits letters, reports, and other documents; regularly interacts with faculty, college and health system leadership, as well as the department's management team and staff.
10% Special projects as assigned; provide back coverage for other OAs in the department.
Patient Population ServedKnowledge Of Growth And Development And An Understanding Of The Range Of Treatments Necessary To Meet The Age-specific Needs Of The Patient Population Served
Not Applicable: Non-patient care title
Location:
James Cancer Hospital (0375)
Position TypeRegular
Scheduled Hours40
ShiftFirst Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.
Current Employees And StudentsIf you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
DepartmentJames | Radiation Oncology
Scope of PositionThe James Cancer Hospital and Solove Research Institute is committed to providing the community/region it serves with high quality health services in the detection, diagnosis, treatment and rehabilitation. The Secretary provides the physician faculty with a variety of supportive services necessary for the unit operations, so that optimal quality care can be delivered. The team provides patient care and supportive services that are directed towards achievement of patient care outcomes through the integrated skills of all team members in the department. The Secretary, as a member of the team, is responsible to serve as a liaison between professional and technical staff, patients, general public and other departments.
Position SummaryThis position manages procedure scheduling for radiation oncology. Provides support to one or more physicians within the Department of Radiation Oncology. The position coordinates multiple calendars; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas; schedules travel accommodations both domestic and international; researches, compiles and provides information to aid the physician faculty in decision making; conveys directives, assignments and decisions from the clinical faculty; initiates, responds to and follows up on correspondence; composes and edits letters, reports, and other documents; regularly interacts with faculty, college and health system leadership, as well as the department's management team and staff; provides as needed, special projects as assigned.
Minimum QualificationsPer Classified Civil Service specifications Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.
Career RoadmapFUNCTION: Business Planning and Operations
SUB-FUNCTION: Administrative Assistance
CAREER BAND: Individual Contributor - Technical
CAREER LEVEL: T2
Additional InformationDuties and Responsibilities35% Provides clinical support to two or more clinical faculty members within the Department of Radiation Oncology; reconciles daily clinical schedule to ensure physician compliance with patient notes, SSI spreadsheets, and chart close outs; serves as first point of contact for questions regarding physician schedules from internal and external stakeholders; ensures appropriate processing of patient FML paperwork; ensures Faculty Staffing calendar is correct and discrepancies are addressed; assists in gathering & compiling statistical data and other medical information, including chart requests.
35% Provides administrative support to two or more clinical faculty members within the Department of Radiation Oncology; coordinates multiple calendars ensuring appointments, procedures, meetings, and leave are scheduled in IHIS, Radiation Oncology EMR, and Outlook; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas; records and transcribes meeting minutes; schedules travel accommodations both domestic and international; processes reimbursements; responsible for maintaining Research in View, or equivalent system; proactively aware of meetings and expected visitors and available to escort visitors/meeting attendees; prepares & compiles teaching materials as needed; relieves clinical faculty of routine administrative duties.
10% Researches, compiles and provides information to aid the clinical faculty in decision making; researches, interprets, and communicates University, Health System and Department policies and procedures; conveys directives, assignments and decisions from the clinical faculty member.
10% Independently initiates, responds to and follows up on correspondence; composes and edits letters, reports, and other documents; regularly interacts with faculty, college and health system leadership, as well as the department's management team and staff.
10% Special projects as assigned; provide back coverage for other OAs in the department.
Patient Population ServedKnowledge Of Growth And Development And An Understanding Of The Range Of Treatments Necessary To Meet The Age-specific Needs Of The Patient Population Served
Not Applicable: Non-patient care title
Location:
James Cancer Hospital (0375)
Position TypeRegular
Scheduled Hours40
ShiftFirst Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Hospital
SALARY
$38k-48k (estimate)
POST DATE
09/05/2023
EXPIRATION DATE
07/27/2024
WEBSITE
wexnermedical.osu.edu
HEADQUARTERS
COLUMBUS, OH
SIZE
15,000 - 50,000
FOUNDED
1834
TYPE
Private
CEO
MICHAEL V DRAKE
REVENUE
$3B - $5B
INDUSTRY
Hospital
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