Job Summary: The Project Manager/Assistant Project Manager oversees a variety of commercial projects and has the ability to manage multiple business units from start to finish. They are responsible for managing budgets, controlling estimated costs, maintaining a safe work environment, ensuring project profitability, and building and managing relationships with customers. Assistant Project Managers help with larger projects, working directly under the supervision of Project Manager or Senior Project Manager.

Major Duties and Responsibilities:

Assistant Project Manager

• Supervise and direct overall project activities including planning, coordinating, and meeting critical project milestones on assigned projects.
• Identify and resolve project-related problems that may arise.
• Work alongside safety department to ensure a zero-accident work environment.
• Organize and update project tracker and other project-specific documents.
• Complete construction submittals for projects, forward submittals for larger projects (>$100k) to Project Manager to review, and present final submittals to clients.
• Review and complete specification compliance based on the approved submittal.
• Maintain submittals after turnover, documents (drawing) logs, and project tracking mechanisms.
• Review project schedules and work with project team to coordinate mobilization, set schedule expectations, and provide relevant project updates.
• Review turnover documents from the estimating team; generate and share turnover meeting minutes; and create a Project Turn over binder for the Construction Manager.
• Through regular site checks and reporting, manage the project quality control plan, communicate specific systems and materials best suited for the project, and ensure scope work is being completed.
• Prepare project progress reports and effectively communicate relevant project information and updates to all internal stakeholders.
• Represent the company in meetings and communications with clients, subcontractors, and important stakeholders.
• Manage client relationships and client satisfaction.
• Collaborate with and technically assist field personnel assigned to project.
• Price, submit, negotiate, and follow through on change orders in a timely manner and update the change order log.
• Finalize and submit After Action Review (AAR) document with relevant information and photos.
• Provide clear communication and data concerning why the company is winning or losing on a project at time of completion.
• Manage all project billing, ensuring projects are cash flow positive within 90 days of start.
• Evaluate project risk and elevate risk to management
• Manage inventory of company assets assigned to projects.
• Negotiate and coordinate purchase and delivery of materials with external vendors.
• Work with Construction Managers/Superintendents regarding project labor needs.
• Understand and become proficient in systems and specification related to said systems.
• Follow up and follow through on time sensitive tasks, and ensure all deadlines are met.
• Participate in internal Project Manager meetings

Project Manager

In addition to the responsibilities outlined above, project managers will:

• Supervise, lead, and support a small team including a Project Engineer and/or Assistant Project Manager. Provide technical direction and professional support to team, as well as ongoing, timely, and constructive feedback. Consults with Director of Project Management and HR as needed concerning complex or escalated personnel matters.
• Review and provided feedback on construction submittals prepared by Project Engineers and Assistant Project Managers; complete and forward finalized submittal to clients.
• Review project schedules and provide feedback to Project Engineer or Assistant Project Manager concerning necessary changes.
• Create and support a Team environment within the project management team.

Minimum Qualifications:

• Assistant Project Manager: Associates degree with 3 years of progressively responsible experience in construction; Bachelor’s degree in Construction Management, Engineering, or another related field with 1 years progressively responsible construction experience; or any similar combination of education and experience as listed above.
• Project Manager: Associates degree with 5 years of progressively responsible experience in construction; Bachelor’s degree in Construction Management, Engineering, or another related field with 3 years progressively responsible construction experience; or Any similar combination of education and experience as listed above.
• Experience managing project budgets.
• Demonstrated ability to effectively manage multiple projects at one time.
• Knowledge of construction technology, scheduling, equipment and methods.
• Proficient in reading blue prints and mechanical drawings.
• Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues.
• Excellent interpersonal, and verbal and written communication skills.
• Ability to identify and meet customers’ expectations and requirements.
• Strong leadership, delegation, and negotiation skills.
• Exceptional organizational skills and attention to detail with a focus on error prevention.
• Demonstrated ability to proactively identify and resolve complex issues.
• Exceptional time management skills.
• Ability to identify and meet customers’ expectations and requirements.
• Must be a proactive self-starter, problem solver, and effective team player.
• Excellent knowledge of rules and regulations as well as quality standards and human resources.
• Ability to understand and follow standard operating policies and procedures.
• Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
• Ability to use Bluebeam and/ or On-screen Takeoff.
• Ability to prioritize and manage multiple tasks, changing priorities as necessary.
• Ability to work under time pressure and adapt to changing requirements in a positive and constructive manner.

Preferred Qualifications:

• PMP or an equivalent certification.
• Experience managing commercial construction projects

Physical Requirements include but are not limited to the following:

• Prolonged periods sitting at a desk and working on a computer.
• Able to walk, sit, stand, bend, kneel, stretch, squat and climb.
• Able to travel to jobsites, meetings, and other destinations as needed.
• Able to wear required personal protective equipment.
• Able to work with specialized construction equipment, tools, and materials.
• Able to see, talk and hear in person, via phone and/or through online/video.
• Able to use hands and fingers in a manner that allows for use of a keyboard and phone.
• Able to lift & carry items up to 15 lbs.

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