About Pingry

The Pingry School, a prestigious K-12 coeducational, independent day school with a rich history dating back to its founding by Dr. John F. Pingry in 1861, stands at the forefront of academic excellence in the United States. With campuses located in Basking Ridge, Pottersville, and Short Hills, New Jersey, Pingry is celebrated for its academic programs, a student-written Honor Code that underpins our community values, and a comprehensive commitment to arts, athletics, community, and civic engagement. Our mission is to inspire in our students a lifelong passion for learning, personal development, and social responsibility, preparing them to be global citizens and luminaries of the 21st century. Rooted in relationships and guided by our foundational philosophy, Pingry is a vibrant community of more than 1,200 students hailing from over 90 towns across New Jersey and New York. At Pingry, we are united by a love of learning and a commitment to preparing students to navigate the complexities of the 21st century with confidence and integrity. For more information, we invite you to visit our website at pingry.org or connect with The Pingry School on Facebook, X, and Instagram to discover why we love school.

Position Summary

The Pingry School’s Office of Development is responsible for the outreach to the school’s internal and external constituencies. Through community outreach and relationship building the department motivates Pingry’s constituencies and the community at-large to financially support the school. By obtaining the financial resources required by The Pingry School to carry out its educational objectives, the department plays a vital role in contributing to the overall education and personal development of Pingry students and maintaining Pingry’s place as an outstanding educational institution. This is a full-time, twelve-month position.

The Assistant Director, Advancement Services will be an integral part of the Office of Institutional Advancement (OIA) working towards an integrated model of data stewardship and usage throughout the four departments that comprise OIA, Advancement Services, Communications and Marketing, Development, and Enrollment Management.

Development: This position will be responsible for data and gift entry for all constituents so that the processing, tracking, reporting, and acknowledgment of all gifts and engagement activities are performed in an accurate and timely fashion and will ensure that the data derived from these activities is maintained and can be easily accessed. In collaboration with the Director of Advancement Servicesthey will create and disseminate a full range of reports and information to support the overall mission of the Institutional Advancement office.

Communications: This position will partner with the Communications department to ensure data is being used effectively to communicate and market The Pingry School. The Assistant Director will work closely with Communications staff both prior to, and after, communications to make sure the right message is getting to the right audience. This will include working on channel optimization and viewership reporting.

Admissions: The Assistant Director will partner with the Enrollment Management department to ensure data accuracy and integrity for applicants and new families. They will also be responsible for assisting with data issues with online applications, event creation, and admission event management.

The Assistant Director, Advancement Services reports to the Director of Advancement Services. This is a full-time, twelve-month, in-person position.

Responsibilities

• Work with Development
• Responsible for the collection, entry, compilation and evaluation of data to provide analyses of results to support Pingry. This includes, but is not limited to, gift entry, tracking, and filing, and constituent data updates.
• Liaise with the business office to properly deposit all gifts and serve as a resource for various business office financial reports.
• In collaboration with the Director of Stewardship and Donor Relations, produce and disseminate acknowledgement receipts.
• Assist with data integrations into other systems such as GiveCampus and DonorSearch.
• Work with Admissions:
• Ensure data integrity of new applicant and parent data.
• Construct digital applications including recommendation and transcript review, uploading of corresponding files, and confirmation of receipt.
• Manage Admissions events including event registration, communication, and logistics.
• Work with Communications:
• Ensure proper usage of search engine optimization and communications channels.
• Working with Communications staff to create data driven marketing lists and campaigns.
• Partner with Digital Communications Strategist to report on marketing efforts
• With Director of Advancement Services:
• Build, review, and execute regular and ad hoc reports, both gift and biographical, and respond to ad hoc requests for lists and information.
• Provide guidance and training to office staff on programs like Veracross, Composer, and DonorSearch.
• Create and maintain online giving forms.
• Create and maintain appeal coding for solicitations and work with the annual giving team to ensure coding is accurate within the Advancement database.
• Develop and update policies, procedures, and workflow documentation for the Advancement CRM system.
• Create all necessary mailing and email lists.
• Perform all global changes and updates to the database including wealth screenings and annual Pingry Fund targets/solicitors.
• Collaborates with annual fund, community relations, individual philanthropy, and stewardship colleagues to establish an annual schedule of data needs to support their initiatives to ensure that all fundraising, friendraising and stewardship initiatives are done both timely and accurately.
• Reviews systems regularly to identify problems, extract supporting data, and deliver and implement workable solutions.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Experience with fundraising systems preferred, particularly Veracross, The Raiser’s Edge or DonorPerfect.
• Demonstrated ability with computer software programs including, but not limited to, the Google Suite and Microsoft Office, specifically Sheets, Looker Studio, Excel, and Word.
• A minimum of 3 -5 years of fundraising experience preferred ideally with a focus on advancement services, development systems, CRM systems, or data analysis.
• Excellent interpersonal skills with a superior attention to detail and ability to multitask. An ability to speak effectively with a variety of constituencies is needed.
• Must possess research, analytical, and critical thinking skills and have the ability to compile and interpret data and prepare reports and correspondence.
• Requires excellent problem-solving skills that demonstrate a range of other competencies such as logic, creativity, resilience, imagination, lateral thinking and determination.
• Working knowledge of CASE and IRS requirements for fundraising.
• Commitment to embracing The Pingry School’s mission.
• In addition to honor and character, commitment to intellectual engagement, and appreciation for stewardship and sustainability, especially important is the candidate’s ease with diverse constituencies and demonstrated commitment to an inclusive school community.

Qualified candidates are invited to apply online at https://www.pingry.org/careers.