The Opportunity: Operations Assistant

The Port of Virginia – Virginia International Terminals is seeking an Operations Assistant to perform functions and activities to support our terminals in Norfolk and Newport News, VA.

What You'll Do: Responsibilities

• Reviews timesheets, work orders, requisitions, purchase orders, and other source documents and compiles statistical, maintenance, procurement, inventory, and productivity data as directed.
• Prepares cost studies of labor and equipment costs. Performs research on special projects as directed.
• Types correspondence, reports, memorandums, manuals, procedures and instructions. Prepares drafts and proofreads correspondence for proper grammar and spelling. Maintains filing systems for all correspondence, reports and procedures.
• Conducts research and provides back-up papers in order that all correspondence is provided to the Engineering & Maintenance Staff to ensure responses. Follows through to ensure all communications are acted upon and answered in a timely manner.
• Maintains suspense files on pending actions, meetings and reports, and replies to correspondence.
• Answers telephone inquiries, takes messages and passes on to the appropriate person for action.
• Provides assistance to Departments concerning inquiries pertaining to statistical data.
• Ensures compliance with all security, safety, and environmental regulations and policies within work area at all times. This includes properly addressing issues through action or reporting issues and concerns to Manager.
• All other duties as assigned.

• High School Diploma or equivalent.
• Must be able to work flexible schedule, including some nights, weekends, and holidays.
• Ability to make quick decisions in an ever-changing environment.
• Ability to establish a plan of action and coordinate efficient execution.
• Basic PC Skills.
• Ability to inspire others to accomplish goals and encourage high standards of performance.
• Experience in transportation or operations.
• Preferred:
  • Two-year college degree.
  • Experience specific to container terminal operations or maritime transportation.

You Should Know: Disclosures