The Up2Us Sports VISTA project builds the capacity of host-site organizations working to end the cycle of poverty through intentional youth sports and education programming. The Up2Us Sports VISTA placed at PISTE 

Fencing Academy will manage tutoring, community engagement and operations, which will result in advancing our mission to provide fencing and learning opportunities to underrepresented youth from underserved communities across New York City, with emphasis on Brooklyn, in particular.

PISTE is seeking a self-motivated, decisive and resourceful individual who can manage multiple responsibilities. This individual will be diligent, responsive and proficient with technology. Responsibilities of the VISTA will include:

General Operations & Admin Support - Support management and completions of activities key to the success of our organization that include: site operations management, systems development and management, program operations management, community events logistics, strategic partnerships management, parent engagement and 

management, volunteer engagement and management, as well as key administrative duties/tasks.

Member Activity 1: Manage and participate in efforts to keep Academy space clean and organized, supervise weekly site cleaning, recruit and engage parent volunteers to help in between professional cleanings.

Member Activity 2: Support/manage development of systems and tech solutions that streamline processes, data 

collection, synthesis, and reporting by deadlines.

Member Activity 3: Support PISTE leadership (Deputy Director, Program Director (primarily), and Executive Director (as needed) to complete key administrative tasks for activities that include: calendaring grant reminders, stakeholder follow-ups, event logistics and management activities, PISTE Academy site management, Board of Director Meeting Preparation (as needed), billing and donor tracking activities, etcetera.

Member Activity 4: Support development of systems and tech solutions to increase operational efficiency of key 

activities that include data collection, program operations and support equipment maintenance efforts.

Parent & Community Engagement - Serve as point of contact to support and manage parent outreach, coordination, and engagement in coordination with PISTE Parent Association leadership to gain maximum parent and student participation in PISTE activities, programs, and enrichment opportunities.

Member Activity 1: Draft and send communications to parents (via Whats App groups, email, text, etcetera) to get 

word out about upcoming events and opportunities, and facilitate parent carpooling to and from events as needed.

Member Activity 2: Conduct follow-ups and reminders, develop tracker to keep track of responses and report out to 

leadership, etcetera on results by deadlines set

Member Activity 3: Serve as information hub for parents, able to explain and answer questions and requests about 

program and event opportunities, including dates, deadlines, requirements, etcetera

Member Activity 4: Manage recruitment of parents to help plan and support volunteer opportunities to support PISTE events that include: fencing events/competitions, community events/holiday potlucks, PISTE family gifts, 

parties, equipment management, site management & cleaning, as well as student monitoring duties, etcetera

Member Activity 5: Communicate upcoming schedule changes and competition registrations to parents, keep 

track of deadlines and issue reminders to ensure on-time sign-ups

Program Operations Management & Support - PISTE Virtual Tutoring - Support PISTE Virtual Tutoring Operations and expansion to ensure the program runs smoothly per protocols and guidelines set.

Member Activity 1: Help develop, update, and issue Google Forms to assess availability and schedule of students and tutors, support tutor recruitment to meet program demand and goals by deadlines set

Member Activity 2: Help develop, update and distribute PISTE Virtual Tutoring informational materials to key participants (that include Parent Contacts, Tutees, Tutors, Session Proctors, Tutoring Operations Teams at PISTE Tutoring Partner schools, etcetera) so they clearly communicate current expectations and protocols.

Member Activity 3: Support communication and coordination of tutoring pairings between PISTE student/Tutees and Tutors, help manage matches based on attendance and availability

Member Activity 4: Oversee virtual tutoring sessions (via Zoom) to ensure they run smoothly - troubleshoot technical issues, conduct real-time outreach to Parent Contacts to help get Tutees who are late into their scheduled sessions ASAP, and conduct immediate follow-up with Parent Contact to learn why a Tutee was absent and work with Tutoring Session Proctors

Member Activity 5: Develop and issue regular program reporting documents by deadlines set that inform

 enforcement of PISTE program guidelines and protocols

Lead coordination and support of community programs, engagement activities, events and competitions - Support day-to-day program operations across PISTE’s program portfolio, lead aspects of program logistics, completion of related administrative tasks.

Member Activity 1: Support PISTE’s new fencing coaches training program, Fencing in the Park and schools programming logistics and administrative tasks as needed

Member Activity 2: Manage PISTE programming communications and schedule updates via Schedule Fencing 

application and other mediums to proactively communicate modified schedules with parents

Member Activity 3: Identify all dates of modified or canceled programming and support development of the program calendar communications

Member Activity 4: Coordinate holiday parties, potlucks, and awards for students and families, and propose and execute other team bonding activities.

Member Activity 5: Support coordination and logistics for 

fundraising events that include annual gala and regional fencing event logistics.