Summary:
The QTI Group has partnered with an East Madison Association in search of an Administrative Assistant to join their team. This is a temporary to hire on-site on the East side of Madison. It offers a schedule with Monday through Friday full-time hours between 8:00 a.m. and 5:00 p.m. Pay starts at $22/hour based on experience.
Do you enjoy a role with variety?
Would you like to make an impact on a team? If so, this could be your dream job!
Responsibilities:

• Maintains smooth function of the office.
• Assists with office supplies inventory and anticipates needs.
• Coordinates maintenance and repair of office building and equipment.
• Routes correspondence.
• Takes meeting minutes.
• Assists with staff onboarding and offboarding.
• Provides service and hospitality to members and partners.
• Answers, screens, and transfers phone calls.
• Welcomes and directs guests in the office or other meeting venues.
• Maintains AV conferencing equipment and conference room rentals.
• Assists staff with scheduling and travel.
• Manages calendar and coordinates travel for CEO.
• Aids other staff in scheduling meetings and events involving all staff or multiple members or partners.
• Assists with planning and facilitating meetings, trainings, and events.
• Posts meeting information and materials on member website.
• Manages event registration.
• Coordinates travel logistics including lodging and catering.
• Room set up both virtual on Zoom and in person.
• Room cleans up.
• Maintain up to date knowledge of company programs and services. Assists with company website.
• Update database.

Qualifications:

• 2 years experience in an administrative assistant or office manager role.
• Associate degree in office management or similar degree or equivalent experience.
• Demonstrated experience with Microsoft Office Suite.
• Ability to work independently and self-initiate projects.
• Strong written and oral communication skills.
• Strong attention to detail.
• Willingness and ability to work in a team-based setting, exercise flexibility, and routinely give and receive feedback.

#MMAS