Event Planner - Non Profit

The major responsibilities and daily functions of this role include:

Events Planning and Management

• Work closely with the Senior Manager of Events and Communications to plan and
• execute development events, including conferences, donor engagement events, advisory board meetings, local parlor meetings, missions, and retreats
• Plan and execute select marquee events for educational divisions
• Managing staff at events, coordinating across departments
• Budget management: Create and manage the event budget, allocate funds, monitor expenses, and ensure the event stays within budget
• Liaise with vendors, and staff, negotiate contracts, and build relationships
• Keep event plans on schedule and ensure events are carried out successfully
• Turn the event vision into a memorable experience for attendees

Communications

• Partner with Ideas division to implement vast digital communications
• Help manage multiple departmental calendars
• Coordinate and support direct mail campaigns by project managing and liaising with vendors
• Develop, organize, and manage development assets, including photos, videos, audio recordings, graphics, collateral materials.
• Assist with design and development of collateral materials and webpages to support campaigns
• Work closely with graphic designers to create new branding and marketing materials, both digital and physical.

Development Division Support

• Attend key development meetings
• Help maintain accurate portfolio data, updating addresses, emails, and names as needed
• Assist with donor prospecting and research
• Support the development team in various stewardship and cultivation activities
• Partner with the Data division on various reporting and donor database projects, maintaining accurate information for external communications
• Strategize opportunities for donor engagement at any relevant functions, including educational student programs

Required Qualifications:

• Undergraduate degree
• Strong attention to details
• Ability to travel (10% of the time)
• Project management experience
• Advanced Microsoft Office Suite skills - proficiency in Excel, Word, PowerPoint, etc..
• Excellent communication skills, both verbally and written
• Interpersonal and relationship management skills
• Strong ability to prioritize and navigate multiple large projects/events
• Consistent availability on weeknights and weekends