The Quest Organization is Hiring a Personal Assistant - Family Office Near New York, NY
Responsibilities:
Support founder as needed, with possible travel to the family member’s residence if needed
Provide seamless administrative coverage and support
Understand founder's needs, working style, and preferences
Act as the gatekeeper, willing to manage in complex situations and make logical decisions in at times possible high stress situations
Manage calendar; liaise with external parties for communication and on-site scheduling; coordinate among all schedules, calendars and other shared activities, plan and set up appointments and activities proactively and accurately, ensure efficient use of time while priorities shift.
Be responsible for follow-up items
Assist with personal tasks, such as research, coordinating with household vendors, shopping, etc.
Book personal travel and create/manage itinerary
Manage contacts and contact databases, including knowing the key internal and external contacts, maintaining good relationships, entering important notes, and clean up
Qualifications:
Bachelor’s Degree in a related field
5 years of experience as an executive assistant, or similar experience, preferably in a family office environment
Must have a proven track record of excellent judgment, discretion, and integrity when managing responsibilities
A strong multi-tasker with strong organizational skills, comfortable wearing many hats in support of a dynamic organization with minimal supervision
Discreet and professional in handling sensitive or confidential information, and maintain high integrity
Diligent and detail oriented
Loyal, reliable and dedicated
Have initiative and ability to exercise judgment in complex and ambiguous situations
Strong work ethic and time management skills
Strong written and verbal communication skills and a professional demeanor