Personal Assistant

Our client is seeking a Personal Assistant to support a businessman in both his professional and personal life. The ideal candidate will manage various tasks to ensure smooth daily operations, including handling family-related responsibilities.

The Personal Assistant will be responsible for managing the day-to-day schedules, coordinating activities, and ensuring seamless communication and operations. This role requires a detail-oriented and adaptable individual who can handle a variety of responsibilities with discretion and

professionalism.

Key Responsibilities:

Scheduling and Calendar Management:

• Coordinate and manage professional and personal calendars.
• Schedule appointments, meetings, events, and activities
• Ensure timely reminders and follow-ups for all scheduled activities.

Communication:

• Manage and respond to emails and phone calls.
• Handle correspondence related to business and personal matters.
• Liaise with colleagues, and other stakeholders as needed.

Travel Planning:

• Plan and coordinate business and personal travel arrangements including flights, accommodations, and itineraries.
• Ensure all travel plans are well-organized and communicated in advance.

Household and Family Management:

• Coordinate with household staff and independent contractors (e.g., nanny, gardener, housekeeper, etc).
• Oversee household projects and ensure tasks are completed to satisfaction.
• Manage household inventory and order supplies as needed.

Financial Management:

• Pay bills and manage household expenses.
• Maintain records of financial transactions and prepare reports as required.

Health and Wellness:

• Schedule and coordinate medical appointments.
• Order and manage medications and health-related supplies.
• Handle insurance claims and liaise with insurance companies.

Contract Review:

• Review basic contracts and ensure they align with requirements and expectations.
• Liaise with legal professionals as necessary for contract review.
• Miscellaneous Administrative Tasks:
• Handle personal errands and special requests as needed.
• Manage miscellaneous administrative items as they arise.
• Ensure confidentiality and privacy of information at all times.

Qualifications:

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in using office software such as Microsoft Office Suite and scheduling tools.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality are essential.
• Flexibility and adaptability to changing priorities and needs.
• Valid driver’s license and reliable transportation.

Preferred Qualifications:

• Experience in managing household operations.
• Familiarity with travel planning and coordination.
• Background in finance or bookkeeping.
• Basic understanding of contract review.