Job Title: Office and Facilities Manager

FLSA Status: Full Time - non-exempt
Reports to: Program Director

Schedule: FT, Monday-Friday
Supervises: N/A

Closing Date: 6/13/2024

Rate of Pay: $25.50-$26.50/hour

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit - 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit - 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function: This is a full-time, non-exempt, hourly position, 40 hours a week with vacation and sick time, as well as medical, dental, and optional insurance coverages. Lambuth Family Center is a 24/7 90-day emergency shelter site that works with families through a trauma informed lens and with a Housing First approach. We are seeking a candidate who will help support the day-to-day operations. The duties of this role include data entry, managing the phone, processing invoices and receipts, tasks related to building maintenance, and working with outside vendors. This role works closely with the Program Supervisor, Janitor, Case Management team and Program Assistants.

Duties and Responsibilities:

• Provides administrative support around hiring of staff through HR related paperwork.
• Orders food, office and program supplies, while keeping within the program budget.
• Ensures the safety and cleanliness of Lambuth Family Center including outside grounds.
• Maintains records of all transactions, receipts, and invoices.
• Ensures safety of families and staff on-site and reports incidences in a timely manner.
• Inspects and maintains program vehicles and coordinates repairs.
• Manage the kitchen programming, ensure the kitchen runs smoothly, and complies with safety regulations.
• Provides support to Program Supervisor and Case Management within a team approach
• Performs other duties as required.

Qualification and Education Requirements:

• Minimum of five years' work experience.
• Bachelor's Degree preferred.
• Strong communication and organizational skills.
• Timely and accurate verification and processing of files/data.
• Competent in providing positive, strengths based, solution focused approach.
• Be supportive of The Salvation Army's mission. Ability to reflect and model the high standards of our organization as one of the world's most distinguished human services charitable organizations.
• Continued employment will be contingent on a biennial (every 2 years) background check that is processed in accordance with The Salvation Army's policies.
• If the position includes driving responsibilities, an annual MVR will be processed in accordance with The Salvation Army's policies.
• For positions requiring driving, a minimum of 21 years of age for insurance provision, along with the possession of a valid in-state driver's license is required.

The Salvation Army Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Acknowledgement of Religious Purposes of The Salvation Army

I have been informed and understand The Salvation Army's religious purpose and status as a church. In my employ, I will not undermine the religious mission or religious purposes of the organization, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes.

Physical Requirements:

Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

Statement of Confidentiality:

The Office and Facilities Manager occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Intermountain Division in all job-related matters.

Employment at Will

Employees of The Salvation Army are considered employees at will. This means that the employment arrangement between the employee and The Salvation Army may be terminated by the employee or by The Salvation Army at any time with or without cause. No Salvation Army representative may change the at will employment relationship through oral or written promises.