Requisition No: 831582

Agency: Department of Education

Working Title: DOE/ADMINISTRATIVE SECRETARY - 48004514 1 1

Position Number: 48004514

Salary: Monthly Hiring Salary: $2730.00

Posting Closing Date: 07/03/2024

DIVISION OF VOCATIONAL REHABILITATION

LOCATION: ORLANDO

ADMINISTRATIVE SECRETARY

Position Number: 48004514

Minimum Hiring Salary: $2,730.00

Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

This Advertisement may be used to fill current and future vacancies for up to 6 months.

For your application to be considered:

• Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must be disclosed,
• All fields must be complete (supervisor name, phone numbers, addresses, etc.),
• Gaps in employment that exceed three (3) months must be explained during that time period (unemployed, caretaker, etc.) and,
• All employment history must be included following the highest education level achieved.

Minimum Requirements:

Three years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.

Knowledge, Skills & Abilities

• Knowledge of office procedures and practices
• Knowledge of the principles and techniques of effective communications
• Knowledge of the methods of data collection
• Skill in typing
• Ability to take and transcribe dictation using notes or a dictating machine
• Ability to organize files and other records
• Ability to compile and analyze data for administrative decisions
• Ability to organize and maintain records management systems
• Ability to perform basic arithmetical calculations
• Ability to use correct spelling, punctuation and grammar
• Ability to type letters, memoranda and other standard business forms in correct format
• Ability to operate general office equipment
• Ability to handle telephone calls in a courteous and effective manner
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others

EXAMPLES OF WORK

• Assists VR Supervisor with tracking and monitoring Unit attendance and leave.
• Assists VR Supervisor in organizing, coordinating and prioritizing unit activities.
• Assists VR Supervisor in preparation of confidential personnel actions.
• Receives, tracks, and submits monthly reports as assigned.
• Processes and tracks monthly travel and submit to Area Office.
• Conducts inventory and orders supplies for the unit.
• Prepares and signs routine correspondence.
• Answersphones and files documents.
• Reviews closed files to ensure proper file order.
• Tracks transferred cases.
• Reviews, audits and processes authorizations for payment or cancellation.
• Works directly with customers to obtain and verify referral information.
• Verifies Customers’ employment status.
• Schedules and notifies customers of appointments.
• Mentors support staff and conducts training both in the unit and/or outside the unit when requested

STATE OF FLORIDA EMPLOYEE BENEFITS:

• State pays 80% premium for health insurance monthly (family $180.00 / individual $50.00)
• State of Florida Retirement - 3% Employee Contribution Required
• 10 Paid Holidays annually
• Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Career Service employees earn 8.667 hours of sick leave credits per month
• Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
• Additional supplemental insurances available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction

Benefits information can be found on the following website:

http://mybenefits.myflorida.com/

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.