Requisition No: 831937

Agency: Agency for Persons with Disabilities

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 67090401

Pay Plan: Temp

Position Number: 67090401

Salary: $15.75 - $17.00 Hourly

Posting Closing Date: 06/28/2024

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

POSITION: Administrative Assistant I - Other Personal Services (OPS)

Working Title: Administrative Assistant I

POSITION NUMBER: 67090401

OPEN COMPETITIVE OPPORTUNITY

*This is an ANTICIPATED VACANCY*

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

• Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$1,260.00 - $1,360.00 Bi-weekly $15.75 - 17.00 Hourly

Position Summary

This is an administrative position assisting the Regional Program Supervisor in the operation of the Pre-Enrollment/Waitlist Unit. The employee provides administrative support, researches, and gathers data, prepares draft reports and correspondence, recommends, and implements operational administrative systems, and interprets policy in order to provide guidance and assistance to further the achievement of the goals of the Region.

The Work You Will Do

• Handles correspondence, telephone, mail, and e-mail communication.
• Accurately routes correspondence in a timely manner.
• Initiates use of approved templates for routine correspondence.
• Provides draft and approved routine reports as assigned.
• Provides initial draft correspondence as requested.
• Maintains an accurate document filing system.
• Handles incoming telephone calls for the NE Region (Gainesville, Jacksonville, and Daytona field offices), directs calls to appropriate staff or takes messages providing a model for excellent customer service.
• Prepares meeting agendas and minutes as assigned.
• Maintains an assignment tracker for staff assignments.
• Assists in responding in an accurate and timely fashion to all assignments and deadlines.
• Uses independent judgement to make routine assignments for staff.
• Complete and send the notices for Crisis and Category change.
• Documents all actions, support and services provided to or on behalf of the individual in the iConnect Client Record.
• Performs other duties or special projects as assigned.

Minimum Qualifications

• High School Diploma or its equivalent.
• Knowledge of and ability to use Microsoft Office Programs.

Knowledge, Skills, And Abilities

Knowledge of:

• Knowledge of and ability to use Microsoft Office Programs.

Ability to:

• Organize and coordinate work within schedule constraints.
• Handle emergency requirements in a timely manner.
• Monitor important and complex issues.
• Work independently with little supervision.
• Communicate effectively and provide good customer service.
• Establish and maintain effective working relationships with others.
• Determine work priorities and ensure proper completion of work assignments.

Additional Information

Profile Completion

Applicants must complete all fields in the Candidate Profile, including their work history with the month and year, to qualify for this position.

Resumes and other documentation can be attached to provide additional information, but these will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify). E-Verify is a program that electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.