Requisition No: 830389

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I - 77907504 1

Pay Plan: Temp

Position Number: 77907504

Salary: $18.00/Hour

Posting Closing Date: 06/19/2024

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FWC Fish & Wildlife Research Institute

Administrative Assistant I – OPS Position

$18.00 per hour

100 8th Avenue SE

St. Petersburg, FL 33701

Fish and Wildlife Research Institute

Administrative Assistant I - OPS 77907504

St Petersburg, Florida - $18 per hour

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:
2 years of professional direct experience in an administrative support position. An associates’ degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.

Preferred Qualifications:

Preference may be given to candidates with the following qualifications:
One or more years of experience working with the State of Florida’s Procurement system, MyFloridaMarketPlace (also known as Ariba On Demand).

One or more years of experience working with State Purchasing Cards (PCards) and the Works program.

One or more years of experience working with the State Travel Management System (STMS).

Requirements:
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.

Position Overview and Responsibilities:

The incumbent will be responsible for providing administrative and clerical support to staff in the Fisheries-Independent Monitoring (FIM) program of the Fish and Wildlife Research Institute (FWRI) at Headquarters in St. Petersburg, FL.

The duties include but not limited to: Provide support to Fisheries-Independent Monitoring staff by answering and responding to procurement questions; process purchasing card transactions; perform monthly invoice reconciliations, and track purchasing activity. The incumbent will prepare and track travel authorizations and reimbursement vouchers, act as Travel Liaison for payment of expenses, provide travel guidance and update staff profiles. Ensure the timely submittal of procurement, travel, and all other administrative documentation. The incumbent will be familiar with and disseminate rules, policies, and procedures to staff; will maintain files and reference materials for quick access to disseminate and act as a liaison with other FWC, FWRI, and FIM field offices.

Performs other duties as assigned.
Knowledge, Skills and Abilities:
Knowledge in using Microsoft Office Word, Excel, Outlook, and Adobe Pro.
Possess good customer service, telephone, and clerical skills
Ability to communicate effectively both orally and in writing.

Ability to work independently.
Ability and desire to work in an extremely fast-paced, team environment.
Ability to multi-task, prioritize and meet deadlines Ability to act on changing priorities and responsibilities.

Ability to organize and file documents.
Ability to establish and maintain effective working relationships with others.
Ability to work in a confidential environment.

Possess a high attention to detail.

Possess strong organizational skills.

Why should I apply?

The Benefits of Working for the State of Florida:
*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .

Health Premiums $25.00- Single / $90.00- Family Biweekly

Low Cost $25,000 Life Insurance

OPS FICA Alternative Retirement Plan

On the Job Trainings

Family and Medical Leave Act (FMLA)

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.