Requisition No: 831786

Agency: Environmental Protection

Working Title: OPS GRANTS SPECIALIST IV - 37971375

Pay Plan: Temp

Position Number: 37971375

Salary: $21 per hour

Posting Closing Date: 06/28/2024

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OPS Grant Specialist IN

State of Florida

Department of Environmental Protection

ANTICIPATED VACANCY

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

OPS GRANT SPECIALIST IV (37971375)

District 1 Administration

An exciting opportunity is available for a professional, career-minded individual to fill the OPS Grants Specialist IV position for the Bureau of Parks District 1 of the Florida Park Service. This position is grant funded. The position may be extended if addition funds/resources are allocated. The grant is currently funded through the Gulf Environmental Benefit Fund administered by the National Fish and Wildlife Foundation.

The Difference You Will Make:

Florida State Parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

District 1 Administration

4620 State Park Lane

Panama City Beach, FL 32408

The Benefits of Working for the State of Florida:

• Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:
• Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan;
• Flexible Spending Accounts;

For a more benefits information, visit www.mybenefits.myflorida.com

• Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements

Pay:

$21 per hour

Your Specific Responsibilities:

The District 1 Administration Office is located within St. Andrews State Park in Panama City, FL, there will be additional field days at Deer Lake State Park in Santa Rosa Beach, FL.

This position will be responsible for coordinating financial tracking, reporting requirements, and maintain financial records while adhering to DEP purchasing and retention policy for the Coastal Dune Lakes Watershed Restoration Grant at Deer Lake State Park.

This position will also assist in planning, coordinating and implementing all administrative activities related to grant operations. Performs fiscal, purchasing, and budget tracking duties for the grant. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to the Grant Manager and district leadership. Assists Grant Manager in the planning and administration of contracts and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain grant records. Maintains grant archival and resource files. Prepares and processes paperwork relating to personnel activities to include, selection and recruitment, employee relations and travel.

Develops management reports and summaries for use in making management decisions and planning grant activities, services and resource management. Assists in assuring grant compliance with current division policies, procedures and programs. Provides recommendations to the grant manager for processes and procedures which will promote efficiency and simplify administrative functions. Attends meetings and training sessions and represents the Grant Manager at meetings with division representatives, other agencies and organizations. Performs other related duties as required.

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

KNOWLEDGE, SKILLS AND ABILITIES:

KNOWLEDGE OF:

• Grant managing process. Administrative principles and practices; methods of data collection; principles and techniques of effective verbal and written communication.

SKILL IN:

• Use of office equipment including computers and related software including such as Microsoft Office Programs including Word and Excel.

ABILITY TO:

• Collect, evaluate and analyze data relating to accounting, personnel, purchasing and report writing; prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies and procedures; utilize problem solving techniques; work independently; plan, organize and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; maintain a valid driver’s license; assist in formulation of budget preparation.

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES FOR THE POSITION:

• Ability to learn and utilize FLAIR, My Florida MarketPlace (MFMP), Quicken, Oculus, PPMTS.

• Prepare correspondence and administrative reports; prepare forms and reports on a wide range of subjects including accidents, crisis and miscellaneous incidents, vehicle and equipment operations, p-cards; maintain computerized budget tracking system and reconcile monthly; monitor and audit grant revenue procedures and related reports; answers correspondence; maintains grant files; work independently; understand and apply applicable rules, regulations, policies and procedures relating to the Florida Park Service operations and administrative functions and utilize problem solving techniques.

Minimum Qualifications:

Valid Driver’s License

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_Recruitment@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Contact: Christopher Whittle, Environmental Specialist III

Christopher.Whittle@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.