Requisition No: 832275

Agency: Department of Health

Working Title: REGULATORY SPECIALIST I - 64053282 1

Pay Plan: Career Service

Position Number: 64053282

Salary: $32,760.00-$44,028.78

Posting Closing Date: 07/02/2024

Total Compensation Estimator Tool

Open Competitve Opportunity

Salary will commensurate with experience.

Your Specific Responsibilities:

This is independent work for the x-ray machine section including evaluating, researching and monitoring conformity with laws and regulations governing compliance of x-ray machine installations and registrations and issuance of certificates. The incumbent in this position must be familiar with Florida Administrative Code (F.A.C.), Chapter 64E-5, and the policies and procedures of the bureau pertaining to x-ray machine registration; and must be familiar with working with databases.

Evaluates and processes radiation machine registration applications; assesses appropriate fees; updates the x-ray database, which requires a general knowledge of data processing procedures; assists in billing collections of such fees in accordance with established state accounting procedures; performs cashiering responsibilities including check validation; sets up batches of checks to be validated, including the reconciling of large checks prior to validation. Responsible for x-ray machine registration and correlated radiation machine inspection program files; makes informed decisions regarding established policies and procedures and answers inquiries related to registrations and/or inspections. Generates inspection reports and retrieves documents from the electronic filing system for inspectors as requested. Receives and processes incoming correspondence, reports and forms relating to the installation, registration and inspection of x-ray machines. Researches and calls facilities of all returned and undeliverable mail. Responsible for screening, and final preparation (i.e., ensuring proper entries) on x-ray inspection summaries prior to entering into data system.

Communicates with registrants and staff to ensure compliance with the rules and regulations stated in Chapter 64E-5.511, F.A.C., and other applicable rules. Responds to callers, reviews and handles incoming correspondence appropriately; processes outgoing mail including priority service packages for the x-ray machine section. Assists environmental specialists with correspondence regarding violations and violation corrections.

Scans and peer reviews x-ray machine registration and inspection reports, facility invoices, payment records, and all other related correspondence and documents. Scans and mails x-ray machine facilities’ Radiation Protection Plans (RPP’s). Mails compliance/non-compliance letters on a weekly basis.

Assists with releasing certificates to be printed and reconciling batch totals from logs. Assists with verifying vendor information and entering vendor reports of installations into the database. Escalates unregistered vendor information to the Administrative Assistant.

Performs other related work as required.

Required Knowledge, Skills, and Abilities:

Ability to compile, organize and analyze data. Ability to investigate and resolve complaints. Ability to analyze and apply Florida Statutes, rules and policies and procedures for x-ray machine registration. Ability to provide consultative assistance to others. Ability to plan, organize and coordinate work activities. Ability to communicate effectively. Knowledge of basic data system operation. Ability to sort data alphabetically, numerically, and categorically. Ability to organize files, records and/or other materials.

Qualifications:

A High School Diploma or equivalent and one year of general office experience.Preference will be given to candidates having experience with Microsoft Office applications, data entry, and portable document files (pdf).

Travel Time: 1-25%

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way, Building 4042, 2nd Floor, Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.