Requisition No: 834636

Agency: Children and Families

Working Title: STAFF ASSISTANT OPS - 60932776

Pay Plan: Temp

Position Number: 60932776

Salary: $21/HR

Posting Closing Date: 08/11/2024

Total Compensation Estimator Tool

OPS- STAFF ASSISTANT

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE.

Location:

2415 N Monroe Street Tallahassee Florida 32303

Suite 400

This is a full-time OPS position, working 40 hours per week.

Regular business hours are 8:00 am - 5:00 pm EST, Monday to Friday.

POSITION DESCRIPTION

• Provides support for the Administrative Assistant II-SES to the Deputy Assistant Secretary for the Office of Community Services. This employee functions on an independent level while performing a variety of duties, which require initiative and sound judgement.
• Provide support and backup to the administrative team.
• Maintains the filing system.
• Assists with employee recognition and engagement activities.
• Responsible for processing travel reimbursements for non-department employees.
• Responsible for creating and maintaining a log for all STMS( Statewide Travel Management System) travel.
• Responsible for assisting in clearing WORKS charges for directors or managers.
• Monitors supplies and maintains advanced ordering to ensure a constant supply of forms, documents, materials and supplies.
• Responsible for date stamping and timely distribution of incoming and outgoing mail.
• Attends all necessary staff meetings and job related training.
• Performs other related duties as assigned.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

• Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communication. Knowledge of basic arithmetic. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to deal with the public in a tactful and courteous manner. Ability to perform basic arithmetical calculations. Ability to work independently. Ability to utilize problem-solving techniques. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

To learn more about DCF please visit https://www.myflfamilies.com/

For a more complete list of benefits, visit www.mybenefits.myflorida.com

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

EMPLOYMENT DISCLOSURES

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.