Requisition No: 834342

Agency: Department of Education

Working Title: STAFF ASSISTANT - 48001678

Pay Plan: Career Service

Position Number: 48001678

Salary: 33,760.00

Posting Closing Date: 08/09/2024

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Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

Florida Department of Education (Link to office page or agency website)

Office Contact

Laishka Popoca, 850-245-5029

Job Description

The responsibilities of this position are broad and require a thorough knowledge of laws, regulations and procedures pertaining to the Department of Education and State of Florida administrative operations. The employee in this position serves as the personnel liaison for the Bureau of Educator Recruitment, Development, and Retention. As such he/she is responsible for preparing personnel actions, serving as timekeeper by maintaining attendance and leave records, and preparing position requisitions through the People First System. Timesheets will be completed in the People First system by the 5th business day of the following month. Confidentiality of these matters will be maintained at all times. The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

• This position is not approved for telework and must report to the location listed above.

Duties and Responsibilities

• Trains new support staff and OPS staff in Bureau/DOE procedures and operations.
• Coordinates daily coverage for the bureau’s public toll-free telephone line.
• Makes travel arrangements for the Bureau Chief
• Assists in the preparation of correspondence, purchase requisitions (MyFloridaMarketplace), travel authorizations, travel reimbursements, MITs & reports pertaining to all programs within the bureau.
• Tracks correspondence leaving the bureau to ensure deadlines are maintained and that correspondence is forwarded to appropriate recipients in a timely manner.
• Maintains personnel records on all bureau staff.
• Prioritizes, types, proofs, and reviews finished products for grammatical & spelling errors, checking for correct formats, & departmental correspondence procedures.
• Serves as the Bureau’s liaison for all personnel matters.
• Serves as the Bureau’s contact Florida Department of Health Emergency Notification System.
• Serves as the Bureau’s Chief Warden for fire drills and other emergency evacuation procedures.
• Serves as the Bureau’s equipment manager to ensure all equipment is accounted for and appropriately maintained.
• Performs other duties as assigned by the Bureau Chief and Program Directors.

Who We’re Looking For

The ideal incumbent is someone who has a working knowledge and understanding of state rules and regulations and maintains goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of Microsoft Office software.

Ability to design reports, tables, queries using Microsoft Access.

Ability to develop appropriate file system for programs.

Knowledge of state travel and purchase order system.

Ability to accurately prepare travel authorizations, travel reimbursement, and requisition for purchase through e-market place in a timely manner.

Ability to make travel and hotel accommodations for Bureau personnel and department contract personnel.

Knowledge of proper grammar and spelling of the English Language.

Ability to type letters, perform mail merge function, construct tables, and construct labels in word.

Knowledge of how to organize and schedule meetings.

Minimum Qualifications:

• Ability to communicate effectively including verbal and written communication.
• Experience with public speaking
• Ability to provide work samples of writing skills for grammar, editing and communication review.

• A complete and updated Application/Resume are required.

Preferred Qualifications

Preferences will be given to applicants who have excellent writing skills, presentation experience and an educational legal background.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS:

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.