Job Purpose:

The position of Executive Operations, Head of School plays a critical role in ensuring the efficient operation of the Head of School’s office through support of various administrative tasks.

Position Requirements:

The duties and responsibilities of the Executive Operations, Head of School include, but are not limited to:

• Provide high level support, working in partnership with the Head of School, Board of Trustees, and Senior Officers to ensure the smooth running of the School; including but not limited to scheduling, travel arrangements and expense reporting.
• Independently manage projects and correspondence as directed by the Head of School.
• Act as liaison between Head of School and Senior Administrative Team, faculty, administration, staff, and students.
• Support Head of School with major writing projects including correspondence, letters of recommendations, reports, and speeches.
• Takes initiative and anticipates needs in the Head of School’s Office, finds solutions and works towards a proactive approach.
• Maintain a high degree of familiarity with the school calendar, schedule, policies, and emergency procedures.
• Maintain and organize office files.
• Must maintain confidentiality of all records and information.
• Ensure a neat, welcoming, and orderly physical environment at all times (office and conference room) ensuring a positive and professional image to parents, trustees, alumni, visitors, employees and students.
• Participate actively in maintaining the professional culture of the school.
• Perform other related duties as requested and assigned by the Head of School.

Minimum Desired Qualifications:

• Ability to multi-task in a highly visible and demanding environment.
• Expertise in Microsoft Excel, Word, PowerPoint, Adobe Acrobat, and the Internet is required in all aspects of normal daily activities.
• Position requires excellent attention to detail, confidentiality and ability to work in a diverse environment.
• Strong customer service orientation with, peers, parents, students, trustees and alumni.
• Strong oral communications, time management and organization, presentation skills, writing ability.
• Ability to demonstrate accuracy and thoroughness and monitors own work to ensure quality.
• Adapts to changes in the work environment, manages competing demands and frequent change, delays, or unexpected events.
• Undergraduate degree preferred.
• At least five years of experience in a Senior Administrative or Executive Assistant position preferred.
• An enthusiastic, positive attitude and good humor are essential to the position